About the Role
<br><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;" data-pasted="true"><strong>Summary of Position:</strong></p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;">The purpose of this position is to provide complex administrative clerical support and assistance requiring technical or specialized operational knowledge. This position may require occasional work outside of standard business hours to include nights and weekends.</p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><strong>What you can expect to be doing (Essential Functions):</strong></p><div style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><ul style="margin-bottom: 3pt;"><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Provides clerical support to the department </li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Assists financial transactions and functions such payroll, budget transfers, check requests, contract routing, P-Card use, invoices, and purchase orders</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Supports purchasing of materials and supplies, records management, and travel needs</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Supports records management needs</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Responds to complaints and resolves problems</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Provides phone line, email, front desk and clerical support, including facilities oversight</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Greets visitors and responds to requests and questions </li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Assists with uniform ordering and receiving.</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Completes all other duties as assigned</li></ul></div><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;" data-pasted="true"><strong>Do you supervise or not?</strong></p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">This position has no responsibility for the direction or supervision of others.</p><br><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;"><strong><span style="color:inherit;">What are the physical demands?</span></strong></p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;">The work is typically performed while sitting at a desk or table, with intermittent standing or stooping. The employee uses equipment requiring a high degree of dexterity.</p><br><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><strong>Where and how do you work?</strong></p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;">The work is typically performed in an office.</p><br><undefined><br></undefined><br><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;" data-pasted="true"><u>Knowledge of:</u></p><div style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><ul style="margin-bottom: 3pt;"><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Clerical, purchasing, and financial processes</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Principles of customer service </li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Modern office procedures</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Principles and practices of taking and recording minutes for public meetings</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Web-based software; Microsoft Office software including Word, Outlook and Excel</li></ul></div><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;"><u>Ability to:</u></p><div style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><ul style="margin-bottom: 3pt;"><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Effectively manage multiple projects with deadlines. </li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Plan, organize and present information in a clear and logical format. </li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Use web-based software systems. </span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Solve problems and make sound decisions.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Establish and maintain effective working relationships with employees and customers.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Communicate effectively orally and in writing.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Model behavior that is consistent with our values of RESPECT.</span></li></ul></div><undefined><br></undefined><br><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;" data-pasted="true"><u>Education:</u></p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;"><span style="color:inherit;">High school diploma or equivalent required. </span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;"><u>Experience:</u></p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;"><span style="color:inherit;">A minimum 2 </span>years of administrative or clerical experience required.</p><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><strong>What are the safety considerations for this job?</strong></p><ul style="margin-bottom: 3pt; margin-top: 0in;" type="disc"><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">You may be randomly drug tested while on the job. </li><li style="margin-top:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;">You will be subject to the <a href="https://www.townofchapelhill.org/home/showdocument?id=46593" data-uw-rm-brl="PR" data-uw-original-href="https://www.townofchapelhill.org/home/showdocument?id=46593">Safe Driving and Accident Policy</a>. </li></ul><p style="margin-top:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;" data-pasted="true">A valid NC driver’s license and the availability of private transportation or the ability to provide transportation between job sites is required. </p><undefined><br></undefined>