Legal Administrator

<p>Anderson Knight is delighted to be recruiting for a Legal Administrator on behalf of a highly regarded and well-established law firm based in Glasgow.</p> <p>This is an excellent opportunity to join a professional and supportive legal team within a fast-paced environment where no two days are the same. The successful candidate will work closely with Partners, fee earners, and colleagues across the business, playing a key role in ensuring the smooth and efficient running of the department through high-quality administrative, secretarial, and operational support.</p> <p>This position would suit a highly organised, proactive, and detail-oriented individual looking to further develop their career within a respected legal environment.</p> <p>Key Responsibilities</p> <p>Secretarial &amp; Administrative Support</p> <ul> <li>Support the smooth day-to-day operation of the department, providing efficient assistance to fee earners across multiple offices</li> <li>Professionally liaise with clients and manage calls and enquiries on behalf of team members when required</li> <li>Coordinate and organise team meetings, training sessions, and CPD activities</li> <li>Maintain departmental diaries, scheduling, and staff holiday records</li> <li>Assist in the ongoing development of a paper lite environment, ensuring documentation is managed efficiently and appropriately</li> </ul> <p>Legal Administration</p> <ul> <li>Support file review processes to ensure matters are progressed accurately and within required timescales</li> <li>Communicate with clients on a daily basis and respond to queries as directed by fee earners</li> <li>Maintain accurate and up-to-date records and case documentation</li> <li>Assist with the onboarding and induction of new staff, including fee earners, trainees, and support staff</li> </ul> <p>Billing &amp; Reporting</p> <ul> <li>Support the monthly billing process, ensuring activities are completed accurately and within deadlines</li> <li>Assist with reviewing outstanding balances, fees, and timesheet reports</li> <li>Produce and maintain reports and spreadsheets relating to billing activity and fee earner workloads</li> <li>Contribute to the review and improvement of departmental systems and procedures</li> <li>Identify opportunities to enhance administrative efficiency and support process improvements across the team</li> </ul> <p>Knowledge, Skills &amp; Experience</p> <p>Essential</p> <ul> <li>Excellent organisational and time management skills with the ability to prioritise effectively in a busy environment</li> <li>Strong attention to detail and accurate administrative skills</li> <li>Excellent communication and interpersonal abilities</li> <li>A professional, proactive, and client-focused approach</li> <li>Strong numerical and analytical skills with the ability to interpret data and reports</li> <li>Proficiency in Microsoft Office, including Excel</li> </ul> <p>Desirable</p> <ul> <li>Knowledge of legal terminology and legal administrative procedures</li> <li>Familiarity with legal case management systems</li> </ul> <p>This is a fantastic opportunity for an ambitious and motivated individual looking to build a long-term career within a collaborative and highly respected legal firm.</p> <p>Submit your CV in confidence to be considered for this wonderful opportunity.</p>