School Administrator

A welcoming and well-regarded school, is seeking a reliable and personable Reception & Administrative Assistant to join their team on a part-time, term-time-only basis. The role is based on-site and will be working Monday to Friday, 2:30pm – 4:30pm. This is an excellent opportunity for someone who enjoys a varied role, combining front-of-house responsibilities with administrative support across multiple areas of the school. The Role Working from the school’s reception area, you will act as the main point of contact during the afternoon period, ensuring a professional and friendly service for parents, visitors, and staff, while supporting key administrative functions. Key Responsibilities Reception Duties: Acting as the first point of contact for all visitors and telephone enquiries Welcoming parents and guests, ensuring sign-in procedures are followed Managing incoming emails and general enquiries Maintaining a professional and efficient reception service Nursery Administration: Preparing and issuing invoices Monitoring availability and sending out offers Arranging visits and responding to enquiries Chasing outstanding payments Lettings Administration: Reviewing site availability for external hire Ensuring all hirer documentation is accurate and up to date Raising invoices and following up on payments Coordinating site visits Sports Club Administration: Creating and maintaining registers Setting up payment items on ParentPay Monitoring and chasing payments from parents Training Administration: Maintaining staff training records and matrices Organising and scheduling training sessions The Ideal Candidate: The successful candidate will be organised, approachable, and confident managing a varied workload. You will demonstrate: Previous experience using a school MIS system (Arbor experience would be advantageous) Strong Excel and general IT skills Excellent communication and interpersonal skills A professional and friendly manner when dealing with parents and visitors Strong organisational skills with a proactive approach The ability to handle confidential information with discretion