Job Summary
This role provides high-level administrative support with a strong focus on production coordination, logistics, and export documentation. The Administrative Assistant will help support daily operations, maintain compliance standards, and contribute to overall productivity and efficiency across multiple departments.
Essential Duties & Responsibilities
- Build and maintain professional relationships with internal teams, customers, freight forwarders, and trucking companies through phone, email, and in-person communication
- Coordinate inbound and outbound logistics and shipping schedules
- Prepare and process export, shipping, quality, and compliance documentation in accordance with local, federal, and international regulations
- Follow through on ongoing projects and operational matters in a timely manner
- Provide clerical and administrative support to team members as needed
- Prepare, organize, and maintain reports, records, and company files
- Participate in staff meetings, trainings, and company seminars as required
- Serve as backup support for the Executive Assistant during absences and assist reception coverage during breaks and lunch periods
- Perform other related duties as assigned
Minimum Qualifications
- Previous export and logistics experience is required
- Advanced proficiency in Microsoft Office Suite
- Strong computer skills and ability to navigate web-based systems efficiently
Desired Skills & Abilities
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize in a fast-paced environment
- Proactive, professional, and dependable attitude
- Strong communication and interpersonal skills
- Team-oriented with a positive, “can-do” mindset
- Quick learner with the ability to adapt to changing priorities