HR Administrator

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Description & Requirements

On behalf of The Department for Transport, we are looking for a HR Administrator (Inside IR35) for a 6 month contract based in London (Hybrid 2-3 days per week)

Transport matters and what we do at the Department for Transport matters. Click here here to find out more about working for DfT and its agencies. We are different people, one team.

The Role:

The Human Resources Administrator provides comprehensive administrative support to the HR function, ensuring efficient and compliant HR operations. The role supports employee lifecycle processes including recruitment, onboarding, employee records management, payroll administration, HR communications, and HR compliance activities. The postholder will work closely with managers and employees to deliver a professional and responsive HR service.

As a HR Administrator your main responsibilities will be:

• Provide day-to-day administrative support to the HR team, including managing correspondence, scheduling meetings, preparing documentation, and responding to HR enquiries.
• Maintain accurate and confidential employee records, personnel files, and HR system data.
• Support recruitment activities, including interview coordination, candidate communication, offer documentation, and pre-employment checks.
• Coordinate onboarding processes, including right-to-work checks, induction arrangements, and new starter administration.
• Support HR processes such as probation reviews, performance management cycles, absence monitoring, and training administration.
• Produce HR reports and management information, including headcount, turnover, and workforce data.
• Assist with the administration of payroll by providing accurate starter, leaver, and contractual change information.
• Support the development, communication, and implementation of HR policies and procedures.
• Assist with HR audits and compliance activities to ensure adherence to employment legislation and company policies.
• Coordinate HR-related meetings, events, training sessions, and employee engagement initiatives.
• Take notes at HR meetings as required and provide general administrative support to the wider HR team.

Essential:

• Experience in HR Admin and HR Support
• Experience within Payroll, People and HR
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Experience using HR systems and maintaining employee records.
• Good written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Experience supporting payroll administration and maintaining accurate data records.
• Ability to work independently and collaboratively within a team.

Desirable:

• CIPD Level 3 qualification, or willingness to work towards a CIPD qualification (Level 3 or Level 5) through an apprenticeship or professional development programme.
• Previous experience in recruitment and onboarding administration.
• Experience producing HR reports and workforce metrics.
• Knowledge of HR policies, employment legislation, and compliance requirements.
• Experience using HR Information Systems (HRIS) and document management systems such as OneDrive.

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident

As a member of the Disability Confident Scheme, DfT guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant

DfT guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".