Job Title: Administrator
Location: Coventry (CV5) / Birmingham (B33) - Fully Onsite
Pay Rate: £14.38 per hour (PAYE)
Contract Length - 12 Months
We are recruiting for an experienced Administrator to join EQUANS, a global leader in energy and facilities management services. This is an excellent opportunity for a highly organised administrator with strong Excel and data management skills to support a busy project team in a fast-paced environment.
You will play a key role in coordinating project documentation, managing administrative processes, tracking project data, and ensuring handover packs are completed accurately and on time.
Please note: A DBS check is required for this role.
Prepare, coordinate, and complete property handover packs across multiple projects.
Maintain accurate project documentation and ensure records are audit-ready.
Use Microsoft Excel, Word, PDF tools, and internal systems to manage data, reports, and documentation.
Provide day-to-day administrative support to project and operational teams.
Liaise with Quantity Surveyors, Contract Managers, Site Managers, and Customer Liaison Officers to ensure smooth project coordination.
Act as a key point of contact between site teams and office-based staff.
Produce monthly performance reports highlighting project progress and key achievements.
Monitor project deadlines and milestones, escalating any risks or delays where required.
Support continuous improvement initiatives and contribute to efficient project delivery.
Previous experience in an administrative or project support role.
Strong Microsoft Excel skills and confidence working with data.
Excellent organisational skills with the ability to manage multiple priorities and deadlines.
High level of accuracy and attention to detail.
Strong communication and relationship-building skills.
Comfortable working in a fast-paced environment.
Experience using any of the following systems would be advantageous, but is not essential:
Viewpoint
Field View
Asprey
A background in construction or commercial projects is beneficial but not required. We welcome candidates from any industry who are confident working with data, documentation, and administrative processes.
EQUANS is a global leader in energy and facilities services, employing nearly 100,000 people across more than 50 countries. In the UK and Ireland, EQUANS delivers facilities management, technical, regeneration, and energy services, helping organisations achieve their sustainability and net zero ambitions through innovative solutions.
If you're a proactive administrator with excellent organisational skills and enjoy working in a collaborative project environment, we'd love to hear from you.
If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161).
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Use our AI to tailor your resume for this Administrator (Administration) position at Guidant Global.