VIRTUAL ASSISTANT (USA)

Job Title: Virtual Assistant Location: US Shift: CDT Job Summary: The primary responsibilities of the Virtual Assistant include managing the inbox and recording daily calls. An AI tool will generate summaries and action items for each call, which will be emailed directly to the inbox. The Virtual Assistant will also manage emails related to project tickets, client updates, requests from clients, inquiries from prospects, vendor requests, and other general communications and meeting invitations. The ideal candidate will review the call summaries, assign them to the appropriate person in the ticketing system, and prioritize other emails, meetings, and responses accordingly. Key Responsibilities: Schedule management and calendar optimization: Scheduling meetings and appointments Sending out meeting invitations and reminder Identifying and resolving scheduling conflicts Blocking out time for focused work or personal activities Document preparation and editing: Creating and formatting reports, presentations, and other documents Proofreading and editing existing documents Ensuring consistency in branding and style across documents Converting documents between different formats as needed. Task and project management support: Creating and maintaining to-do lists Setting up and managing project timelines Tracking deadlines and sending reminders Preparing status updates on ongoing projects Qualifications: Education: Bachelor's degree in Business Administration, or a related field. Experience: Minimum of 4 years of experience as virtual assistant Excellent communication skills, both written and verbal. Strong organizational skills with the ability to multitask and prioritize. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with project management tools (e.g., Trello, Asana) is a plus. Experience with social media platforms (e.g., Facebook, Twitter, LinkedIn) and content management systems (e.g., WordPress). Ability to work independently and take initiative. Reliable internet connection and a quiet workspace.