Sr. Administrative Manager (Neurology)

We are seeking a Sr. Administrative Manager who will be responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. (Generally defined as an operating budget between $10 mil - $19 mil and 50+ employees). This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities/space management oversight; operational activities of a clinical or academic/research department. Specific Duties & Responsibilities Financial Management * Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.). * Ensure the accuracy of monthly account statements. * Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions. * Oversee the procurement process for all assigned accounts. * Oversee the maintenance of accurate records and preparation of documents and timely response to audit requests. * Advise leadership on resource needs and financial risks. * Develop, update, and amend departmental financial processes and policies. * In partnership with the department leadership develop annual operating budget(s) and five-year plans. * Provide detailed analysis, evaluation, and projections to support strategic plans. * Develop and maintain various finance management systems. * Design and produce various monthly, quarterly, and annual reports used for strategic planning. Administration * Oversee the planning, production, and execution of key events and other activities. * Mentor staff and provide support for training. * Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary. * Responsible for the coordination, implementation, and completion of various strategic initiatives. * Supervise performance of direct and indirect professional/support staff, conduct performance reviews, and salary administration. * Develop administrative policies and procedures needed to ensure smooth operations * Manage space and facilities issues. Human Resources * Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover. * Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly. * Support faculty and staff supervisors in human resources administration: help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning. * Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc. * Operations and Program Management * Responsible for oversight of clinical, academic or research operations and programs. * Other duties as assigned. Minimum Qualifications * Bachelor’s Degree in Finance, Accounting, Business or a related field. * Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources. * Supervisory experience. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Master’s Degree in a related field. Technical Skills and Expected Level of Proficiency * Budgeting - Advanced * Financial Administration - Advanced * Financial Documentation and Reporting - Advanced * Financial Policy - Advanced * Human Resources Management - Advanced * Operational Oversight - Advanced * Oral and Written Communications - Advanced * Regulatory Compliance - Advanced * Strategic Planning - Advance The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. * * * Classified Title: Sr. Administrative Manager Role/Level/Range: ATP/04/PE Starting Salary Range: $73,300 - $128,300 Annually ($100,800 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm FLSA Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Neuro Research and Fin Adminion Personnel area: School of Medicine