About the Role
<span><span><span><b>Office Administrative Assistant (No-Nonsense, Get-It-Done Role)</b></span></span></span><br />
<span><span><span><span>Rochester, New York (NOTA</span>)<br />
$20/hour<br />
Monday–Friday | 7:30 AM – 4:00 PM</span></span></span><br />
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<span><span><span><b>About the Job </b></span></span></span><br />
<span><span><span>This is not a corporate office job.</span></span></span><br />
<span><span><span>No happy hours. No team-building exercises. No fluff.</span></span></span><br />
<span><span><span>This is a small, family-run oil company where people show up, do their work, do it right, and go home.</span></span></span><br />
<span><span><span>If you like structure, staying busy, and being the person who keeps things running smoothly, then you’ll do well here!</span></span></span><br />
<span><span><span>If you need hand-holding, constant feedback, or a polished office environment, this is not your place.</span></span></span><br />
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<span><span><span><b>The Situation</b></span></span></span><br />
<span><span><span>You’ll be supporting a very busy office lead who currently handles <i>everything</i>, and she needs someone reliable to help manage the workload.</span></span></span><br />
<span><span><span>Mistakes in this role are costly. Attention to detail isn’t “nice to have” - it’s everything.</span></span></span><br />
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<span><span><span><b>What You’ll Be Doing</b></span></span></span>
<ul>
<li><span><span><span><span>Answering phones (customers call in orders, you need to be comfortable picking up the phone) </span></span></span></span></li>
<li><span><span><span><span>Monitoring email first thing in the morning for urgent orders </span></span></span></span></li>
<li><span><span><span><span>Entering orders into an older system </span></span></span></span></li>
<li><span><span><span><span>Making sure the right product goes to the right customer, every time </span></span></span></span></li>
<li><span><span><span><span>Coordinating next-day delivery routes with drivers </span></span></span></span></li>
<li><span><span><span><span>Helping prioritize deliveries based on location (Buffalo/Syracuse/Binghamton) </span></span></span></span></li>
<li><span><span><span><span>Working with both commercial and residential customers</span></span></span></span></li>
</ul>
<span><span><span><b>What Matters Most</b></span></span></span>
<ul>
<li><span><span><span><span>You show up on time. (7:30 AM start is non-negotiable) </span></span></span></span></li>
<li><span><span><span><span>You pay attention to details. (seriously, this is the job) </span></span></span></span></li>
<li><span><span><span><span>You’re not afraid to answer the phone </span></span></span></span></li>
<li><span><span><span><span>You can follow a process and stick to it </span></span></span></span></li>
<li><span><span><span><span>You’re reliable, when you’re out, things pile up fast </span></span></span></span></li>
</ul>
<span><span><span><b>The Environment</b></span></span></span>
<ul>
<li><span><span><span><span>Small team: office + warehouse + drivers </span></span></span></span></li>
<li><span><span><span><span>Industrial setting, you will walk through the warehouse to get to your desk</span></span></span></span></li>
<li><span><span><span><span>It <b>smells like oil/gas</b> (just being honest) </span></span></span></span></li>
<li><span><span><span><span>Dress code: jeans, sneakers, practical clothes, this is not a dress-up office</span></span></span></span></li>
</ul>
<span><span><span><b>The Work</b></span></span></span>
<ul>
<li><span><span><span><span>Steady, consistent workload (this is a full 40-hour week) </span></span></span></span></li>
<li><span><span><span><span>Repetitive in a good way; you’ll learn the system and get into a rhythm </span></span></span></span></li>
<li><span><span><span><span>Old-school admin work: phones, orders, accuracy</span></span></span></span></li>
</ul>
<span><span><span><b>Who This Is Perfect For</b></span></span></span>
<ul>
<li><span><span><span><span>Someone who likes a predictable, structured day </span></span></span></span></li>
<li><span><span><span><span>Someone who takes pride in getting things <i>right</i> </span></span></span></span></li>
<li><span><span><span><span>Someone who doesn’t need a “culture,” just a solid job </span></span></span></span></li>
<li><span><span><span><span>Someone who wants to come in, do their work, and go home</span></span></span></span></li>
</ul>
<span><span><span><b>Who This Is NOT For</b></span></span></span>
<ul>
<li><span><span><span><span>Someone who avoids phone calls </span></span></span></span></li>
<li><span><span><span><span>Someone who struggles with detail or accuracy </span></span></span></span></li>
<li><span><span><span><span>Someone looking for a polished, modern office environment </span></span></span></span></li>
</ul>