Sr. Administrative Coordinator (Pediatrics)

The Department of Pediatrics is seeking a full time Sr. Administrative Coordinator to provide complex administrative and project support to the Division of Gastroenterology, Hepatology and Nutrition. The successful candidate will provide a range of administrative and clinical support to higher-level administrative staff and assists the Department Leadership with daily administrative operations. This position will also play a support role for other departmental leaders, faculty, and manager. Responsibilities include scheduling complex appointments and meetings, preparing meeting and travel/recruitment materials, preparing correspondence, compiling data, answering telephones, on call schedules, special projects, and records maintenance. Will perform duties of a sensitive and confidential nature. Specific Duties & Responsibilities * Plan, support, and organize daily activities of the office, unit or program. * Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. * Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics. * Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. * May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview. * Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). * Coordinate purchasing processes; process various department bills and reconcile accounts. * Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. * Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. * May serve as the liaison or office contact with facilities or other service providers. * Identify and resolve administrative problems and issues. * Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). * Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. * Develop and produce reports. * Assist with preparation of presentations. * Assist with planning special events/functions, including workshops, conferences, etc. * Coordinate preparation, set up and logistics for department/office events/functions. * May perform some non-routine and confidential administrative functions. * Coordinate work assignments of students and/or temporary office support, as needed. * Other duties as assigned. Additional Skills, Knowledge and Abilities * Knowledge of the formal and informal departmental goals, standards, policies and procedures that may include some familiarity of other departments within the school/division. * Ability to be a team player by working to promote an atmosphere of respect, collegiality, integrity and discovery. * Ability to integrate and synthesize information from multiple sources. * Ability to meet deadlines and work flexible hours. * Excellent typing and accuracy skills * Ability to operate a fax, copier, scanner, desktop computer, laptop computer, personal digital assistant, and a telephone. * Proficiency with personal computers. * Demonstrated knowledge of Windows, MS Word, Word Perfect, graphics and presentation software * Ability to adapt to changes in office technology and software to ensure efficient office practices. * Excellent verbal and written communications skills * Strong organizational skills. * Independent worker, who is flexible, motivated and able to handle multiple tasks; self-starter. Minimum Qualifications * High school diploma or graduation equivalent. * Four years of related experience. * Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent * * * Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($50,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8:30 am - 5pm FLSA Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Ped Gastroenterology Personnel area: School of Medicine