Business Office Manager HCC

<div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>JOB PURPOSE: </strong></span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>Floating Business Office Manager</strong></span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>Minimum of   five years of experience as a Business Office Manager required. This position will float to 14 facilities throughout GA and complete business office tasks as assigned.</strong></span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility.</span></div><div> </div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>KEY RESPONSIBILITIES:</strong></span></div><ol><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Answers phones and greets guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Accepts initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Processes all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Assists Administrator and department leaders with tracking partner performance evaluations.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Receives and distributes mail to appropriate personnel and residents within 24 hours of receipt.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Ensures proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Assists Administrator and/or Life Enrichment Coordinator with seasonal decorating and events.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Maintains office calendar of move-in/move-outs, staff vacations, events, etc. for reference.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Accepts and receives monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Enters deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Updates the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Generates monthly resident billings; review for accuracy.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Monitors and collects past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Maintains resident, employee and other business files.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Manages time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Reviews payroll data and coordinates with Staff Accountant for final submission.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Prepares time cards for facility staff and calculate regular and overtime hours worked for each pay period.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Enters new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Codes Accounts Payable invoices, submits to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Communicates with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.</span></div></li><li><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Follows up with vendors for missing invoices as necessary</span></div></li></ol><div> </div><br><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>MINIMUM EDUCATION REQUIRED:</strong></span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Associate of Arts degree or diploma from a technical school, with courses in related subjects</span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"> </span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>MINIMUM EXPERIENCE REQUIRED:</strong></span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Minimum of six (6) months experience in a payroll, insurance and/or clerical position</span></div><div> </div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>ADDITIONAL QUALIFICATIONS: (Preferred qualifications)</strong></span></div><div><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">Two (2) years’ experience in payroll, insurance and/or clerical position.  Type at least 50 words per minute.</span></div><div><p><br> </p><p style="font-family:Arial;"><span style="color:#004d43;font-family:Arial,Helvetica,sans-serif;font-size:14px;"><strong>Family Makes Us Stronger.</strong></span><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"> Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.</span></p><p style="font-family:Arial;"><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;">We are eager to connect with you! </span><span style="color:#004d43;font-family:Arial,Helvetica,sans-serif;font-size:14px;"><i><strong>Apply Now</strong></i></span><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"> to get started at PruittHealth!</span></p><p style="font-family:Arial;"><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;"><i>As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.</i></span></p><p class="MsoNormal"><strong><u>For Florida Job Postings Only:</u></strong><o:p></o:p></p><p class="MsoNormal"><o:p></o:p></p><p class="MsoNormal">For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit <a href="https://info.flclearinghouse.com">https://info.flclearinghouse.com</a></p></div>