We are looking for an experienced HR & Payroll Specialist to join our team. In this role, you will be responsible for end-to-end HR administration and payroll processes throughout the entire employee lifecycle, ensuring compliance with applicable regulations and providing ongoing support to employees and managers on HR-related matters.
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Requirements:
- At least 2–3 years of experience in an HR and payroll-related position.
- Practical knowledge of Polish labour law, social security regulations, and tax law.
- Hands-on experience in independently processing payroll and maintaining employee documentation.
- Experience in preparing HR documentation, including employment contracts, amendments, employment certificates, statements, and documents related to termination of employment.
- Experience in preparing documentation and settlements for ZUS, PPK, PFRON, GUS, and tax authorities.
- Good knowledge of working time regulations and the settlement of annual leave, sick leave, and other absences.
- Ability to prepare HR and payroll reports and analyses.
- Very good knowledge of Microsoft Office, particularly Excel.
- Experience working with HR and payroll systems such as Optima, Płatnik, and TOM HRM.
- Good command of English, at least B2 level, enabling effective communication with international employees and business partners.
- Strong attention to detail, accountability, and excellent organisational skills.
Responsibilities:
- Managing end-to-end HR administration throughout the entire employee lifecycle, from onboarding to offboarding.
- Preparing and maintaining HR documentation, including employment contracts, amendments, agreements, termination notices, employment certificates, and other employment-related documents.
- Maintaining and updating employee personnel files and electronic HR records.
- Monitoring deadlines related to occupational health examinations, health and safety (OHS) training, and employment contract validity.
- Recording and settling working time, annual leave, sick leave, and other types of absence.
- Independently processing payroll and maintaining payroll documentation.
- Managing processes related to hiring, changes to employment terms and conditions, and termination of employment.
- Preparing declarations, documentation, and settlements for ZUS, PPK, PFRON, GUS, and tax authorities.
- Issuing employee certificates and preparing documentation required by external institutions.
- Preparing HR and payroll reports, summaries, and analyses.
- Providing ongoing support to employees and managers regarding labour law, payroll, and internal HR policies and procedures.
What we offer:
- Real influence on shaping the ZEN.COM.
- Work in an environment where innovation and effectiveness truly matter.
- Competitive salary and flexible working conditions. #LI-Hybrid
- Private medical healthcare.
- Internal and external training opportunities.