This role will focus on optimizing HR technologies, maintaining HR systems and employee records, generating reports and analytics, supporting HR processes, and assisting with day-to-day administrative operations. The ideal candidate will possess experience in Human Resources Information Systems (HRIS), HR operations, reporting, and executive-level administrative support.
The successful candidate will demonstrate strong organizational, analytical, communication, and problem-solving skills while maintaining confidentiality and professionalism in a fast-paced environment.
Key Responsibilities
HRIS & HR Operations Support
- Lead and assist with the creation and implementation of performance management tools and HR system enhancements
- Conduct HR metrics analysis and assist with troubleshooting HR application issues
- Maintain and organize HR documentation including policies, procedures, employee records, and HR processes
- Ensure secure and accurate storage of HR data including attendance, employee performance, and personnel records
- Perform audits on HR processes including hiring, termination, payroll administration, exit interviews, and HRCMS reporting
- Maintain HR SharePoint sites and employee personnel files
- Update and maintain organizational charts and employee records
- Generate HR reports including diversity statistics, turnover metrics, audit reports, and workforce analytics
- Identify HR trends, reporting insights, and opportunities to improve HR operations and decision-making
- Support employee recognition programs, HR events, calendars, and engagement initiatives in collaboration with DEI leadership
Administrative Support
- Provide executive-level administrative support to the Human Resources Division Chief
- Manage calendars, appointments, meetings, correspondence, and scheduling activities
- Prepare reports, presentations, spreadsheets, and HR documentation
- Maintain filing systems and employee database records
- Prepare and distribute internal and external correspondence
- Schedule meetings and conferences while recording meeting notes when necessary
- Support employee onboarding documentation, benefits administration, ethics training, and CORI compliance records
Required Qualifications
- Experience working with HRIS systems and Human Resources operations
- Strong administrative support and organizational experience
- Experience maintaining HR records, reports, and employee data systems
- Strong analytical and reporting skills with attention to detail
- Proficiency with Microsoft Office Suite including Excel, Word, Outlook, PowerPoint, and SharePoint
- Strong communication, documentation, and interpersonal skills
- Ability to manage confidential employee information with professionalism and discretion
- Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications
- Experience supporting HR leadership or executive-level management
- Experience with HR metrics, audits, and workforce reporting
- Knowledge of payroll administration, employee onboarding, and HR compliance processes
- Experience working with SharePoint and HR databases
- Experience in public sector or regulated environments preferred
Additional Requirements
- Candidate must successfully complete fingerprinting, credit check, and background check after the offer stage