Legal Administrative Assistant - Banking & Finance

Messerli Kramer is seeking a highly-motivated and detail-oriented individual to join our legal team as a Banking & Finance Legal Administrative Assistant in our Minneapolis office. This is a great opportunity to join a dynamic, fast-paced environment, collaborate with skilled professionals, and build valuable experience. In this role, you will work alongside two other legal assistants in a team-based support model, collectively providing assistance to five attorneys within the practice group. General Responsibilities Assisting the attorneys in preparing correspondence, loan documents, signature pages and making closing transcripts and other transactional matters. Editing, assembling and filing documents Maintaining open/active client files both in electronic and physical formats in accordance with firm standards. Managing and organizing legal department databases and systems, including document management systems, and maintaining client files and contact information. Assisting with managing attorneys’ calendars, scheduling meetings, coordinating appointments, and tracking deadlines Tracking and recording the time spent by attorneys and other legal professionals on various tasks and activities, and ensuring that the invoices are accurate, detailed, and comply with client billing guidelines. Review and edit proformas (attorney billing) monthly as assigned. Performing administrative duties, including coordinating travel arrangements, processing expense reports, and managing other related tasks as required. Position Expectations Strong interpersonal, verbal, and written communication skills. Ability to work with and take direction from multiple individuals, as well as the ability to work independently. Strong commitment to (internal/external) client Excellent organizational, interpersonal, written and verbal communication skills with a high level of attention to detail. Problem‐solver with the ability to be flexible and use sound judgment, multi‐task, prioritize and deliver accurate work product within multiple and competing deadlines. Enthusiastic and friendly with the demonstrated ability to work with people at various levels within and outside of the Firm. Required Education, Experience and Skills 3+ years of legal administrative experience in transactional work (Banking & Finance/Real Estate/Corporate) preferred. Minimum of high school graduation (business school or related professional legal administrative degree preferred). Proficiency in Microsoft Office Suite. Strong proficiency with Kofax and/or Adobe PDF platforms. Strong proficiency with Sharefile. Proven ability to manage multiple calendars. Experience with Time & Billing System. LMS (Surepoint) knowledge helpful.