Travel & Expenses Manager

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Permanent Travel and Expenses Manager - Travel and Expenses Office - Part Time - 14 Hours

Working pattern: This is a part-time post working Monday & Tuesday, 14 hours each week. We’re committed to supporting staff to achieve a healthy work-life balance and are happy to talk about flexible working. This is a hybrid role, working from Holyrood, and from home. 

About the Scottish Parliament

The Scottish Parliamentary Corporate Body (SPCB) is responsible for providing the Parliament with the property, staff and services required for the Parliament’s purposes. We place a high value on excellence, and we are continually looking to improve how we can deliver the Parliament's core purpose of representing the people of Scotland by debating issues of national importance, passing legislation and holding the Scottish Government to account.  We are a diverse workforce, and our embedded values shape the way we work and treat each other. We have a culture of respect and inclusion, and everyone has the ability to make a difference. For further information about working for the Scottish Parliament, please see our website.

About the role

This is an excellent opportunity to join the Travel and Expenses Office as a Travel and Expenses Manager. As a Travel and Expenses Manager, you’ll be responsible for supporting the office in managing the provision of advice, support and services to MSPs, their staff, the SPCB and Parliament staff in relation to travel and expenses

The Travel and Expenses Office is responsible for the day-to-day administration of the Reimbursement of Members’ Expenses Scheme on behalf of the SPCB. We provide advice and guidance on the Scheme, while maintaining its transparency and principles. We provide support and guidance to Members, their staff and SPS staff in relation to the administration, processing and publication of travel and expenses. 

The Travel and Expenses Office is made up of around 15 staff. 

To see where the office sits within the organisation, you can view our organisation chart here.

In this role, working 2 days per week (Monday and Tuesday), you will job-share with another Travel and Expenses Manager who works on different days. Together, you will co-manage, coach and develop a small number of staff within the wider Travel and Expenses team, ensuring consistent management and support throughout the week.

You’ll ensure resources are allocated appropriately to provide a quality and timely service to Members, Members’ staff and parliamentary colleagues. Working with other managers in the office, on a rota basis, you’ll assist in the organisation of daily workloads, manage busy periods, and support the wider team to process claims, handle enquiries, and give clear advice.

You’ll encourage a culture where your team members are empowered to deliver high quality work which will enhance the reputation of the Parliament. You’ll also champion collaborative working with colleagues across the parliamentary service, promoting positive and open communication, as well as our commitment to diversity and inclusion.

We offer a great range of benefits including: 41.5 leave days pro rata (including public holidays and pro rata to contractual working hours), flexible working, paid professional subscriptions, family-friendly policies, Season Ticket advance loans, an onsite gym, Health and Wellbeing Schemes including discounted gym membership, a confidential counselling and information service, and the Cycle to Work Scheme.

You’ll also have the opportunity to join the Alpha Civil Service pension scheme, where we’ll offer you an employer contribution of 28.97% of your basic salary.

We are a values-based organisation. Our values are a central part of our working culture and our people management processes. We use these to recruit, manage and develop our staff. For more information on our values and behaviours framework, please visit our values pages in our Employee Handbook.  

About you

You’ll have excellent communication skills and the ability to act with integrity and build positive working relationships. You’ll work collaboratively with colleagues across the parliamentary service and be committed to a working culture that values diversity and inclusion.

You’ll be willing to learn new skills and develop knowledge. You’ll work well under pressure, adapt to changing priorities, and manage your time effectively to meet tight deadlines.

As a leader and manager, you’ll be resilient and inspire colleagues to deliver high performance results in line with our values. You’ll have a proven track record of working inclusively with a diverse range of people and groups.

You’ll have outstanding mentoring and coaching skills and be passionate about contributing to an inclusive and collaborative working culture which values diversity and encourages openness.  

For further information about the role please see the attached job description. You can also contact the Chair of the recruitment panel at Mairi.Pearson@parliament.scot  

We particularly welcome applications from candidates from a Minority Ethnic background and Disabled candidates. All appointments will be made on merit. We have a values-based culture of respect and inclusion embedded in our organisation, and everyone has the ability to make a difference. 

How to apply 

Stage 1 

Please apply before 12:00 noon, Wednesday 29 July 2026.  

To find out how to apply and for further information about our recruitment process, please see our recruitment process pages on the website.    

Please note that only your statement will be submitted to Hiring Managers, without any personal details. Hiring managers will then select candidates for further assessment or interview based on their statement which addresses the values within the job description.  

Stage 2 

If your application is successful, you’ll be invited to attend a virtual interview.

Interviews will be held on week commencing 24 August 2026, although this is subject to change.  

Offers will be awarded based on merit. For this role, the following weighting is used to come to a final score on which offers will be based. Application 20%, Interview 80%.   

All new starts will be appointed to the first scale point of the grade for their role. For information on progression through the scale points, see our Pay and Reward Policy Statement.  

Feedback will only be provided on request to those who attend interview. 

If you have any questions about the recruitment process, please email: careers@parliament.scot