Executive/Personal Assistant to Founding Partner at Boutique Law Firm in Washington DC

Our client, a boutique law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C.  This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases.  The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. <em><strong>This role is 5x days/week in-office.</strong></em><br /> <br /> <b>RESPONSIBILITIES</b><br /> • Manage busy professional and personal calendar for very busy Partner<br /> • Coordinate all travel planning for business and personal trips<br /> • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters.<br /> • Monitor closely partner’s email for meetings to schedule and events to calendar.<br /> • Be an energetic and proactive problem solver.   <br /> • Be promptly responsive to calls, emails, and texts from partner<br /> • Prepare and finalize engagement letters for clients.  <br /> • Run conflict checks of potential new clients.  <br /> • Review and edit presentations to prospective clients.  <br /> • Ensure timely submission of expenses for reimbursement of business trips. <br /> • Ensure Partner is always prepped for meetings<br /> • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed<br /> • Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner<br /> • Ensure timely tracking of attorney time and timely recording in law firm time system.  <br /> • Build credibility, establish rapport and maintain communication with all clients and internal employees<br /> • Help with light event planning - firmwide and personal<br /> • Assist with ad hoc projects as needed<br /> • Run errands, including personal errands, as needed<br />  <br /> <b>REQUIREMENTS</b><br /> • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive<br /> • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented<br /> • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment<br /> • Outstanding written and oral communication skills<br /> • Proficient in Microsoft Office<br /> • Extremely discreet<br /> • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. <br /> <br /> <strong>SALARY</strong><br /> $140-160K + discretionary bonus<br /> <br /> <b>HOURS</b><br /> 8:30/9am-5/5:30pm with flexibility to be reachable after hours &amp; weekends as needed<br /> <br /> #IND1