Purchase Ledger Team Leader - Must have previous experience managing a team!
8.30am until 5pm Monday-Friday
Job Purpose
To lead and oversee the purchase ledger function, ensuring all supplier invoices are processed accurately and on time, payments are managed efficiently, and the team delivers a high standard of financial control and service. The role combines hands-on processing with team leadership and process improvement.
Key Responsibilities
Team Leadership
- Supervise and support the purchase ledger team, providing guidance, training, and performance management
- Allocate workloads and ensure deadlines are met
- Conduct regular reviews, appraisals, and one-to-one meetings
- Promote a positive, high-performance team culture
Purchase Ledger Management
- Oversee the end-to-end purchase ledger process, including invoice processing, matching, and coding
- Ensure timely and accurate processing of high-volume invoices
- Manage supplier accounts, resolving queries and discrepancies efficiently
- Authorise payment runs (BACS, CHAPS, international payments where applicable)
- Ensure all transactions are recorded in line with company policies and procedures
Reconciliation & Reporting
- Perform and review supplier statement reconciliations
- Support month-end processes, including accruals and reporting
- Produce regular reports on ledger performance, outstanding invoices, and aged creditors
- Assist with audits by providing accurate documentation and explanations
Process Improvement & Compliance
- Identify and implement process improvements to increase efficiency and reduce errors
- Ensure compliance with financial controls, company policies, and GDPR requirements
- Maintain accurate financial records and documentation
- Support system improvements or upgrades (e.g. SAGE, ERP systems)
Key Skills & Competencies
- Strong leadership and team management skills
- Excellent attention to detail and accuracy
- Strong organisational and time management abilities
- Effective problem-solving and decision-making skills
- Confident communication with internal and external stakeholders
- Ability to work under pressure and meet deadlines
Technical Skills
- Experience with accounting software (e.g. SAGE, SAP, Oracle, or similar ERP systems)
- Strong Microsoft Excel skills (pivot tables, VLOOKUP desirable)
- Solid understanding of purchase ledger processes and financial controls
Experience Required
- Proven experience in a purchase ledger or accounts payable role
- Previous experience supervising or leading a team
- Experience managing high-volume invoice processing
- Experience handling supplier queries and reconciliations
Desirable
- AAT qualified or studying (or equivalent)
- Experience in process improvement or system implementation
- Experience in a fast-paced commercial environment
Personal Attributes
- Proactive and results-driven
- Reliable and professional
- Strong attention to detail
- Approachable and supportive leader
- Committed to continuous improvement
KPIs / Performance Measures
- Invoice processing accuracy and turnaround time
- Reduction in outstanding queries
- Timely completion of payment runs
- Supplier satisfaction
- Team performance and productivity
- Compliance with financial controls
If you are interested in this role, please call Rebecca on 01623 600835 or email your CV to rebecca.haggar@ambitionspersonnel with your up to date CV.
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