About the Role
Administrative Coordinator<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p><b><span class="emphasis">This role is based out of our Arden Hills, MN office. Our work environment includes a hybrid structure which includes 4 days in the office and 1 remote day (M/F).</span></b></p><p></p><p><span>This position supports the Dairy Foods Research and Development team and will provide </span>back-up support for Executive Admin. You will be responsible for executing day-to-day business tasks while providing excellent customer service both within the organization and external customers. </p><p></p><p><b><span>Key Responsibilities:</span></b></p><ul><li><span>Strategically manages interactions and prioritizes people and situations in need of attention.</span></li><li><span>Provides proactive calendar management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities.</span></li><li><span>Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, </span><span>presentations and other correspondences.</span></li><li><span>Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events.</span></li><li><span>Agile and willing to be pulled into projects outside the immediate job description, where administrative participation is of importance to the R&D team.</span></li><li><span>Proactively coordinates complex travel arrangements. </span></li><li><span>Proactively coordinates preparations and on-boarding of new employees and interns.</span></li><li><span>Maintain and update department databases to include personnel information and services dates.</span></li><li><span>Oversee Prescription Safety Glasses Program for department employees.</span></li><li><span>R&D Learning Hub Administrator creating and assigning safety required training.</span></li><li><span>Ensures proper documentation and timely submission of all expenses and invoices using Concur.</span></li><li><span>Initiates process improvements to improve department efficiency and effectiveness. </span></li><li><span>Create purchase orders and requisitions, obtain approvals and maintain. Create reports to track and monitor spending as needing. </span></li><li><span>Track plant trial expenditures, track down missing data and pull together reports working with R&D Director and finance cross-functional partner.</span></li><li>ELN Administrator (electronic lab notebook); set up user profiles, update templates and data fields for business changes, perform system changes, troubleshoot system related issues serving as the liaison with IT or vendor as needed.</li></ul><p><br /><b><span>Education, Experience, Skills needed:</span></b></p><ul><li>High School Diploma or higher</li><li>5 or more years of administrative support experience; including coordination of projects</li><li>Experience identifying problems and working to resolve them before they escalate</li><li>Proficiency in Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams); Knowledge of Zoom platform required</li><li>Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment’s notice</li><li>Must demonstrate professional and effective interpersonal communication skills across all levels of team members with the ability to adapt communication style based on audience and situation</li><li>Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects</li></ul><p></p><p><b>Salary range:</b> $51,520 - $77,280 <span>(in most cases, candidates offered employment can expect to be hired at a pay rate near the middle of our salary ranges) </span></p><p></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p><b>About Land O'Lakes, Inc.</b></p><p></p><p>Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.</p><p><br />We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.</p><p></p><p></p><p>Land O’Lakes and our global entities support diversity in employment practices.</p><p></p><p>Neither Land O’Lakes, nor its affiliates or search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested. </p><p><span> </span></p><p>If you need to submit a reasonable accommodation request to complete the employment application process, please call the HR Solution Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm <span><span>CT. </span></span></p>