Office: Front Office Coordinator

Job Title: Front Office Coordinator
Location: Champaign, IL
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (flexibility required based on business demands)

Position Overview:
We are seeking a high-energy, people-oriented Front Office Coordinator to be the face and heartbeat of our staffing firm. This role is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and can juggle multiple priorities with professionalism and enthusiasm. You’ll play a critical role in creating a welcoming experience for candidates and clients while keeping daily operations running smoothly.

Key Responsibilities:

• Serve as the first point of contact for all visitors, candidates, and incoming calls with a friendly, professional demeanor
• Manage front desk operations, including check-ins, scheduling, and office coordination
• Support recruiters and leadership with administrative tasks, candidate flow, and onboarding processes
• Maintain accurate records and data entry within internal systems and databases
• Coordinate interviews, meetings, and office events
• Assist with document preparation, reporting, and general office organization
• Troubleshoot basic technology or system issues as needed
• Ensure the office environment is organized, welcoming, and aligned with company standards

Qualifications:

• High energy with a genuine passion for working with people
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities
• Strong organizational and multitasking skills with attention to detail
• Tech-savvy with proficiency in computers, office software, and the ability to learn new systems quickly
• Creative thinker with a proactive, solution-oriented mindset
• Excellent verbal and written communication skills
• Professional appearance and demeanor at all times
• Flexibility to adjust schedule as business needs evolve

What We’re Looking For:
Someone who brings positivity, urgency, and initiative to everything they do. If you’re the type of person who enjoys staying busy, solving problems on the fly, and creating a great experience for everyone who walks through the door, this role is for you.

#CHAMILOS