Accounting Specialist

Accounting Specialist A well-established California law firm is seeking an Accounting Specialist to join its Finance team. This role is ideal for a detail-oriented professional with strong payroll and accounts payable experience who thrives in a fast-paced, deadline-driven environment. The Accounting Specialist will play a key role in supporting financial operations, ensuring accurate payroll processing, managing vendor payments, and maintaining compliance with firm policies. RESPONSIBILITIES: Payroll: - Process semi-monthly and off-cycle payroll using the firm’s HRIS (Dayforce) - Ensure accurate calculation of wages, deductions, and withholdings - Process wage garnishments, levies, and other court-ordered payments - Review timesheets for accuracy prior to payroll processing - Maintain and update employee payroll records, including terminations and status changes - Resolve payroll and benefits discrepancies and respond to employee inquiries - Maintain payroll documentation and ensure compliance with internal controls - Generate and provide monthly payroll reports to management - Maintain strict confidentiality regarding employee compensation and sensitive HR matters Accounts Payable: - Process daily accounts payable and review vendor invoices - Set up and maintain vendor accounts - Reconcile expense reports and credit card statements for attorneys and staff - Ensure compliance with firm expense policies - Prepare and issue payments, including vendor and trust checks - Obtain required approvals and signatures for payments - Support month-end and year-end accounting close processes Additional Responsibilities: - Assist with financial reporting and accounting department projects - Maintain accuracy and attention to detail under tight deadlines - Collaborate with attorneys, staff, vendors, and leadership - Provide support for other accounting and finance functions as needed QUALIFICATIONS: - Bachelor’s degree preferred or equivalent work experience - 5+ years of progressively responsible experience in payroll and accounts payable - Experience in a law firm or professional services environment preferred - Experience with accounting systems such as SurePoint preferred - Strong understanding of payroll processes, compliance, and internal controls - High level of integrity and ability to maintain strict confidentiality - Strong organizational and multitasking skills - Excellent written and verbal communication skills - Ability to work under pressure in a fast-paced, deadline-driven environment - Strong interpersonal skills with the ability to communicate with attorneys, staff, and vendors - Proficiency in Microsoft Office and accounting systems WORK ENVIRONMENT: - Onsite role based in Oakland, CA with hybrid flexibility after probationary period - Fast-paced, collaborative finance and accounting environment - Requires reliability, accuracy, and ability to meet strict deadlines BENEFITS: - Medical, Dental, and Vision Insurance - 401(k) Retirement Plan - Health Savings Account (HSA) & Flexible Spending Accounts (FSA) - Paid Time Off - Professional Development Opportunities - Additional firm-sponsored benefits