The General Services Coordinator is responsible for the day to day delivery of General Services and Facilities support whilst ensuring a safe, compliant and well-functioning office environment.
Key Responsibilities (including but not limited to):
- Managing all incoming and outgoing mail and courier services, including mail metering and the coordination of offshore and international shipments.
- Ensuring the ongoing provision and maintenance of coffee services and office consumables, including copy paper in all print areas.
- Overseeing janitorial and cleaning services, ensuring service quality, regular refrigerator and microwave cleaning, and effective vendor support.
- Scheduling, coordinating, and monitoring preventive maintenance programs, reactive repairs, and onsite vendor activities.
- Acting as iOffice system operator, managing, tracking, and closing facilities service requests.
- Supporting office relocations, desk moves, and conference room setups, ensuring minimal disruption to business operations.
- Managing security badge processes, including printing, collection, replacement, and ensuring badges are disabled when required.
- Coordinating and overseeing the installation and removal of holiday décor, working with vendors to meet timelines and safety standards.
- Performing minor repairs and providing hands on support for special office and facilities projects as needed.
- Managing confidential waste and shredding services, including secure collection and disposal.
- Ensuring all health, safety, and compliance elements within premises are appropriately maintained and meet regulatory and company standards.
- Ability to lift and move packages, office supplies and light equipment as required.
Minimum Qualifications/Experience:
Essential:
- Minimum of 2 years’ experience in office services, facilities coordination, or administrative support.
- Experience working with vendors, contractors, and facilities management systems (iOffice).
- Proficient in Microsoft Packages, specifically Excel.
Desirable:
- Working knowledge of SAP and iOffice facilities management systems.
- Understanding of DSE workstation assessment requirements and ergonomic best practice.
- NEBOSH General Certificate or equivalent health and safety qualification.
- Higher Education qualification, HNC/HND within Business Studies or similar.
- Previous Oil and Gas experience.
Behavioural Traits:
- Customer focused mindset with strong verbal and written communication skills.
- Confident individual.
- Strong organisational, prioritisation, and multitasking skills.
- Displays a high degree of professionalism.
- Effective time management and able to prioritise workload.
- In all communications, displays respect for people, culture and traditions.
TMM Recruitment INDOS