Office Management Assistant Job

Office Management Assistant Job, City of London Our client, an international charity lottery organisation, is seeking a warm, organised, and proactive Office Management Assistant to help create a welcoming and well-run office environment in their London headquarters. This role sits at the heart of the office, ensuring visitors, colleagues, and senior stakeholders receive a professional and polished experience while supporting the smooth day-to-day running of the workplace. Job Title: Office Management Assistant Location: City of London Salary: £30,000 – £35,000 (pro rata depending on hours) Reporting to: Executive Office Key Details: • Schedule: Tuesday, Wednesday and Friday (Friday essential) • Hours: 08:30 – 12:00 • Office-based role within a professional, international organisation • Supporting executive team, visitors, and office operations Responsibilities: Executive Support • Provide ad hoc support to members of the Executive Board • Prepare refreshments for meetings and assist with light lunch preparation • Support occasional requests such as arranging catering or small internal events Visitor Experience & Reception • Act as the first point of contact for guests and international visitors • Provide a warm and professional welcome to all visitors • Manage the office booking system and coordinate guest arrivals • Offer guidance on local restaurants, amenities, and London experiences where required Meeting & Hospitality Coordination • Prepare meeting rooms and visitor spaces to a high professional standard • Set up refreshments and coordinate catering for meetings • Manage logistics for larger meetings and international guest visits Office Operations & Environment • Open the office each morning and ensure spaces are ready for the day • Manage incoming deliveries and coordinate with suppliers • Liaise with building management where required • Maintain a tidy, welcoming, and well-organised workspace Supplies & Facilities Management • Manage office stock including refreshments, coffee machines, and kitchen supplies • Ensure fridges, meeting spaces, and communal areas are well maintained • Coordinate general office orders and ensure supplies are consistently available Requirements: • Previous experience in an office support, office host, hospitality, or administrative role • Highly organised with the ability to anticipate needs and manage multiple tasks • Warm, personable, and confident welcoming visitors and colleagues • Strong attention to detail and pride in maintaining a professional environment • Flexible and hands-on approach to office operations • Professional, polished, and discreet when supporting senior stakeholders Benefits: • Competitive salary • Excellent pension scheme • Private medical care • Access to a strong learning and development programme • Opportunities for career progression within an international organisation • Regular team social activities and annual celebrations • Access to wellbeing initiatives including an in-house gym, optional monthly massage, and mental health support services • Opportunities to engage with and visit charity projects supported by the organisation