Administrative Manager

We are seeking an Administrative Manager who will be responsible for overall administrative, financial and/or operational management for the Department of History of Medicine, Department of Art as Applied to Medicine, and the Center for Functional Anatomy & Evolution within the School of Medicine. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight. Specific Duties & Responsibilities Financial Management * In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation. * Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary. * Oversee annual planning and preparation for general and/or sponsored funds budgets. * Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies * Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions. * Oversee the procurement process for all assigned accounts. * Provide back-up documentation and explanation in response to audit requests. * Prepare financial projections * Advise leadership on resource needs and financial risks * Remain up to date on changes in university, school, and departmental financial policies. * Develop, update, and amend financial procedures. * Develop and maintain various finance management systems. * Design and produce various monthly, quarterly, and annual reports as requested. Administration * Manage the planning, production, and execution of key events or other activities. * Responsible for managing projects and maintaining budgets. * Mentor staff and provide support for training. * Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary. * Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives. * Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership. * Develop administrative policies and procedures needed to ensure smooth operations. * Manage space and facilities issues specific to the assigned area. Human Resources * Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover. * Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly. * Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning. * Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc. * Operations and Program Management. * Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area. * Other duties as assigned. Minimum Qualifications * Bachelor’s Degree in Finance, Accounting, Business or related field. * Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources. * Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent Preferred Qualifications * Master’s Degree in related field. MBA strongly preferred. * Supervisory experience. * * * Classified Title: Administrative Manager Role/Level/Range: ATP/04/PD Starting Salary Range: $62,900 - $110,000 Annually ($90,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: Monday-Friday, 8:30am05pm FLSA Status: Exempt Location: School of Medicine Campus Department name: SOM History General Administration Personnel area: School of Medicine