Finance Operations Coordinator

Job Summary The Finance Operations Coordinator provides essential operational, administrative, and logistical support to both the Internal Audit (IA) and Investor Relations (IR) teams. This role ensures seamless coordination of Audit Committee (AC) activities, investor meetings, regulatory workflows, material preparation, and cross‑functional communication. The coordinator supports high‑visibility workstreams that strengthen financial governance, enable Board readiness, and enhance investor engagement. Key Responsibilities Coordinate all Audit Committee logistics, including materials preparation, document routing with Legal, meeting setup/cleanup, and assembling/distributing books and packets. Plan and execute FACS‑related events (Learning Series, annual picnic, and other functional activities), including scheduling, vendor engagement, and onsite support. Manage hospitality needs for AC meetings and Finance events, including lunches, breaks, and other meeting support. Schedule, organize, and support investor roadshows, conferences, and 250+ annual external investor meetings, including travel, itineraries, lodging, and leadership attendance. Support earnings‑related workflows, including prerecordings, webcast logistics, analyst callbacks, and quarterly/annual press release coordination with Legal and Controllership. Create departmental POs, coordinate with vendors, and ensure timely/accurate payments across Audit and IR; maintain departmental systems and expense tracking, including routine reporting for operational and budget oversight. Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics; support travel planning for leaders and team members. Work Experience 3+ years administrative or coordination experience in Finance, Legal, Audit, or Executive Support — Required 3+ years experience working with Board‑level materials, compliance processes, or investor communication workflows — Preferred 3+ years supporting multiple executive leaders and/or departments — Required Knowledge, Skills & Abilities Strong attention to detail, organizational skills, and ability to manage multiple concurrent deadlines. Excellent communication skills and comfort interacting with executives, committees, and external stakeholders. Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams). Ability to handle confidential and sensitive information with discretion and reliability.