Junior Executive

<span><span>Our client, a boutique family office in Miami, is seeking a polished and highly capable Junior Executive/Personal Assistant to support a dynamic Entrepreneur and his family. This is a unique opportunity to join a high-touch environment where no two days are the same. The ideal candidate is poised, discreet, and service-oriented, with a “no task too big or small” mindset and a natural ability to anticipate needs before they arise. This role is best suited for someone who takes pride in delivering white-glove support, thrives in a detail-driven environment, and enjoys being a trusted right hand. Candidates should have at least 3+ years of administrative<b> </b>experience post-graduation and bring a strong foundation of organizational and communication skills.</span></span><br /> <br /> <span><span>This position is based ~2–3 days per week at the family’s Miami residence.</span></span> <div> <hr /></div> <span><span><b>RESPONSIBILITIES</b></span></span> <ul> <li><span><span><span>Manage complex and ever-changing calendars, prioritizing and coordinating scheduling across personal and professional commitments </span></span></span></li> <li><span><span><span>Coordinate seamless domestic and international travel (private and commercial), including detailed itineraries, accommodations, ground transportation, and logistics </span></span></span></li> <li><span><span><span>Oversee inbox management, drafting and responding to correspondence with professionalism and discretion </span></span></span></li> <li><span><span><span>Prepare, track, and reconcile expense reports and reimbursements accurately and in a timely manner </span></span></span></li> <li><span><span><span>Provide high-level personal support, including coordinating medical appointments and claims, vehicle registration, dining reservations, shipping logistics (including artwork), and more </span></span></span></li> <li><span><span><span>Assist with planning and executing small-scale charitable and personal events </span></span></span></li> <li><span><span><span>Serve as a trusted liaison with vendors, service providers, and external contacts </span></span></span></li> <li><span><span><span>Take ownership of ad hoc projects and day-to-day tasks, ensuring nothing falls through the cracks </span></span></span></li> </ul> <div> <hr /></div> <span><span><b>REQUIREMENTS</b></span></span> <ul> <li><span><span><span>3+ years of administrative experience supporting executives and/or private individuals </span></span></span></li> <li><span><span><span>Polished, professional demeanor with excellent written and verbal communication skills </span></span></span></li> <li><span><span><span>Strong organizational and time management skills with exceptional attention to detail </span></span></span></li> <li><span><span><span>Ability to multitask and thrive in a fast-paced, high-pressure environment </span></span></span></li> <li><span><span><span>Highly proactive, resourceful, and able to work independently with minimal direction </span></span></span></li> <li><span><span><span>Strong interpersonal skills with the ability to interact confidently with senior-level individuals and external partners </span></span></span></li> <li><span><span><span>Proficiency in Microsoft Office and familiarity with expense management and travel tools </span></span></span></li> <li><span><span><span>Discreet, dependable, and service-oriented with a positive, team-first attitude </span></span></span></li> </ul> <div> <hr /></div> <span><span><b>SALARY</b></span></span><br /> <span><span>$80–100K base (DOE) + discretionary bonus</span></span> <div> <hr /></div> <span><span><b>HOURS</b></span></span><br /> <span><span>9:00am–5:00pm, with flexibility to be reachable as needed<br /> ~2–3 days per week onsite at the Miami residence</span></span><br /> <br /> #IND1