Executive Assistant, International Public Sector

Scale AI is seeking a highly skilled Executive Assistant based in London to support the Head International Public Sector in their day to day role, plus ad-hoc support to the IPS LT team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will be able to quickly pick-up on each executive’s preferences, act autonomously or with little direction and will be able to act quickly in the event of any changes.  Responsibilities Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members Book travel including flights, accommodation and transportation Book any requested bookings for things like client meals, events, etc. Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries Building strong relationships with key EAs and Chiefs of Staffs of priority customers Handle high-level administrative tasks such as email management, expenses, document preparation and team administration Coordinate and plan internal team events, off-site meetings, and company initiatives Manage any office-related items like ordering/stocking snacks and beverages, guest visits, etc. Ensuring the office is running smoothly and liaising with the building management for any issues Organise and run team social events. Keeping the events varied, but within set budgets Manage confidential information with utmost discretion and professionalism Qualifications 5+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry Exceptional organizational and time-management skills Strong communication skills, both written and spoken Proficiency in office productivity tools and ability to learn new software quickly Experience in building and managing relationships with high-level external stakeholders, including government officials Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved