Executive Assistant / Office Manager

Job Responsibilities: Schedules and organize activities such as meetings, travel itineraries, conferences and regional office events. Arranges and helps coordinate company program events such as leadership conferences, fund-raising initiatives and staff appreciation events. Creates, edits and develops presentations for the Vice President and General Managers. Establishes, develops, maintains and updates filing system for the Vice President and regional office General Managers. Manages maintenance of office equipment such as copiers, printers, and fax machines. Purchases office supplies, furniture, equipment, etc., for staff in accordance with company purchasing policies and budgetary restrictions. Manage breakroom snack and beverage inventory, kitchen supplies, and breakroom vendor management. Maintains all kitchen areas. Responsible for facility day-to-day operations such as maintenance, cleaning requests, distributing building access keys and defining security or emergency measures. Approves and processes office related invoices. Establishes, develops, maintains and updates library of trade journals and magazines. Sorts and distributes mail for the office and Vice President. Responds to regularly occurring requests for information. Acts as a liaison with other departments, outside contacts, and C-level and below staff. Handle confidential, non-routine information and explain policies when necessary. Works independently and with teams on special projects, often as project manager to include planning and coordinating presentations, disseminating information, coordinating mailings, creating training brochures and other office administration responsibilities. Drafts and prepare internal or external documents, correspondence, memos, bulletins.  Proofreads for spelling, grammar and layout to ensure quality and consistency communication. Supports Vice President with travel and entertainment expense submission and processing. Manages the reception area to ensure effective visitor management and communications to maintain professional image. Greets visitors, ascertains nature of business, and directs visitors to appropriate employee(s). Other duties as assigned. Skills and Experience Job Qualifications and Requirements 5-10 years of experience in corporate, legal, or office management environment. Possess strong independent judgment to plan, prioritize and organize workload. Upholds a strict level of confidentiality with all sensitive material. Ability to anticipate and handle multiple priorities. Ability to excel in a cross-cultural, global team environment. Excellent written and verbal communication skills.