Facilities Coordinator (Ref: 006987)

We are working with a highly regarded global professional services organisation to recruit a Facilities Coordinator for their London office. This is a key support role within a busy and well-established Facilities team, suited to an organised and detail-driven individual who is confident managing administrative processes within a corporate environment. The Role The Facilities Coordinator will be responsible for ensuring the efficient administration of Facilities operations across a large London office, while also supporting activity in other UK and international locations. Responsibilities will include: • Managing invoice billing and cheque requests using a finance management system • Processing expenses via an online expenses platform • Maintaining and updating Facilities documentation and intranet content • Delivering Facilities and Health & Safety inductions for new joiners • Coordinating internal office moves, including regular trainee seat rotations • Maintaining accurate floor plans, seating schedules and space allocation records • Processing travel and office insurance claims • Liaising with external suppliers including printers, courier and taxi providers • Supporting expenditure tracking and maintaining budget records • Recording holiday and sickness data for the Operations team • Providing operational support across print, post and Facilities functions, including meeting room set-up where required • Managing bicycle storage and locker allocations • Carrying out general administrative duties This role involves occasional manual handling (training will be provided). Candidate Profile Applicants should demonstrate: • Experience within a busy Facilities team, ideally in a professional services or corporate environment • Strong Microsoft Office capability, particularly Excel • The ability to manage multiple priorities and meet deadlines • A methodical and highly organised approach • Confidence delivering inductions independently • A proactive attitude and willingness to support wider teams • Strong communication skills and a customer-focused mindset • The ability to work effectively under pressure • An understanding of workplace Health & Safety procedures Apply Now This position offers the opportunity to work within a structured and fast-paced corporate setting where Facilities plays an integral role in supporting business operations. Please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com. ‍