We are currently recruiting for an Temporary Receptionist / Administrator to man the front desk and to provide
general administrative support to the team and office, working on behalf of our client, a global organisation based in the EC4 area
Key Responsibilities: –
- All front of house management, including answering and filtering calls, responding to email queries, greeting guests,
- and preparing meeting rooms.
- Managing office operations including office access, desk bookings and working with staff to ensure
- that the office is always presentable.
- Managing all office facilities and as needed e.g. phone contracts, cleaners etc.
- Working with IT to manage equipment logistics for new joiners and leavers whilst maintaining asset records.
- Liaising with premises managers/ landlords on all facilities issues.
- Maintaining compliance of Health and Safety standards and certification
- Ordering and maintaining stock of office stationery.
- Taking stock, ordering, and tidying away kitchen refreshments on a regular basis
- Keeping the team kitchen stocked, tidy and welcoming as a practical/ social space.
- Managing coordination of office maintenance contractors.
- Collecting, opening, sorting, distributing post and arranging couriers (UK & International).
- Helping to manage logistics and agenda for Company events
Person Specification: –
The ideal candidate will possess:
- The ability to work with discretion and confidentiality, committed to upholding professional standards
- Flexibility, be self-motivated, and well-organised.
- Have a positive and can-do outlook.
- Be a confident communicator with excellent interpersonal skills
- The ability to take ownership of the role and be committed to ensure smooth running of the front of house and office
- A proactive and process driven individual with a proven track record of dedication
- Hardworking with a can-do attitude.
- Ability to work in a fast-paced office but also be proactive during steadier periods.
- Strong IT skills – proficiency in MS Word/ Excel/ Sharepoint.
- Excellent attention to detail, with a high standard of written and spoken English.
- 100% reliable