Business Support Administrator
Location: Sheffield, South Yorkshire
Salary: £25,188pa (based on 37.5 hours per week) Monday to Friday
Contract Types:
- 1 x Full-Time Permanent
- 1 x Temp-to-Perm
- Start Date: Immediate start preferred
Overview
We are currently recruiting for two Business Support Administrators to join a busy and fast-paced facilities management environment. These roles are ideal for candidates with a helpdesk or service coordination background who are confident managing administrative processes, client communication, and system-based workflows.
Key Responsibilities
- Use Microsoft Office (Word, Excel, Outlook, PowerPoint) to manage documentation, reports, and records
- Produce quotes, purchase orders, and invoices
- Support accounts with supplier invoice processing
- Generate and distribute reports based on subcontractor activity
- Operate CAFM systems (e.g. Joblogic, Maximo, Easybuild or similar)
- Schedule planned preventative maintenance (PPM) and maintain inspection records
- Log and manage incoming client requests, raising work orders accordingly
- Dispatch jobs to engineers/technicians and track progress
- Update internal systems with job completion and subcontractor details
- Process timesheets and allocate hours to relevant jobs
Key Competencies
- Customer service focus with strong stakeholder communication
- Ability to manage multiple tasks and meet deadlines
- Team collaboration and proactive approach
- Commitment to quality and continuous improvement
If you’re interested or would like further details, please get in touch.