Legal Secretary (Intellectual Property)

Legal Secretary – Intellectual Property | Top London Firm
London, City | Competitive Salary + excellent benefits

Ready to take your Legal Secretary career to the next level? We’re working with a highly regarded Patent and Trade Mark firm looking for an experienced Legal Secretary to support an established IP Solicitor team at Partner level.

This is a fantastic opportunity to join a highly professional, collaborative and wholly inclusive environment where your skills will be valued and your role will be truly integral to the team’s success.

The Opportunity

You’ll play a key role in keeping things running smoothly—providing high-level secretarial and administrative support, while also getting involved in more complex, hands-on legal tasks. If you enjoy variety, responsibility, and working closely with senior stakeholders, this key position can provide genuine depth and breadth of IP related work.

What you’ll be doing

• Producing high-quality legal documents, correspondence, and agreement work
• Managing inboxes and sending emails on behalf of solicitors
• Handling file management, scanning, and document organisation
• Conducting conflict checks and supporting compliance processes
• Preparing and managing client billing, including complex invoices, debit and credit notes
• Opening and closing files using systems such as Inprotech and CMS
• Keeping on top of key dates, deadlines, and diary management
• Supporting with expenses and day-to-day PA duties, including arranging travel, booking flights and diary management.

What they're looking for

• Proven experience as a Legal Secretary within a law firm
• Strong knowledge or exposure to Intellectual Property
• Excellent typing skills and attention to detail
• Experience with billing in a complex legal environment
• Highly organised with the ability to juggle multiple deadlines
• Confident communicator with strong written skills
• Experience with digital dictation/audio typing

Why apply?

• Join a highly respected and growing IP Solicitor team
• Work closely with a supportive and engaging Partners and Associates
• Varied role with real responsibility from the outset
• Modern systems and infrastructure within a professional, friendly culture
• Fantastic modern offices in The City (London)

Get in touch with James Dawes (jamesd@ejgroup.co.uk) for a detailed role description and more information.