LIONS Awards Materials & Trophies Coordinator - 6 Month Fixed Term Contract

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious events like Cannes Lions, Black Hat, Money20/20, GDC, and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights.

Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

We’re part of Informa, a FTSE 100 member recognised as one of Britain's Most Admired Companies, with trusted brands in specialist markets across 30+ countries.

This role is based in our Hoxton office.

We are looking for a proactive and detail-oriented Awards Materials & Trophies Coordinator to join our team. This role is pivotal in supporting the Awards Operations Partner in the lead-up to Cannes Lions, ensuring the smooth processing and organization of physical materials submitted for awards entries. During the event and immediately after, you will work closely with the Merchandise Executive, assisting with the onsite stores and ensuring awards are delivered to winners efficiently and on time.

Key Responsibilities

• Awards Entry Materials Management:

  • Oversee the processing of physical materials submitted with Cannes Lions awards entries.
  • Unbox, check, catalog, and organize entry materials with precision.
  • Address customer queries related to awards materials when required.

• Logistics & Event Support:

  • Lead physical and logistical tasks, including packing and transferring materials to Cannes, France.
  • Assist with the logistics and organization of materials at the Palais de Festival, including the design exhibition.
  • Support the onsite Trophy and Merchandise team during the festival, including running onsite shops and assisting with trophy and stage logistics.

• Post-Festival Coordination:

  • Maintain accurate records of trophy and certificate orders and dispatch statuses.
  • Communicate with customers regarding orders and delivery updates.
  • Book couriers, monitor progress reports, and proactively flag any delivery issues.
  • Print award certificates and prepare bespoke documents for recipients.
  • Use a computerized system to manage trophy engravings and assist with batch trophy dispatch (July/August).

Please note: This list is not exhaustive, and additional responsibilities may be required as part of the role.

Skills & Experience

We are seeking a candidate with the following skills and experience to excel in the role of Awards Materials & Trophies Coordinator:

• Initiative & Self-Motivation: A proactive individual who can work independently and take ownership of tasks.
• Hands-On Approach: Comfortable with physical, hands-on work and logistical tasks.
• Technical Proficiency: Confident using Outlook, Microsoft OneDrive, and its suite of applications.
• Communication Excellence:
  • Ability to compose professional, articulate emails.
  • Conducts business confidently and helpfully over the phone.
• Organizational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
• Time Management: Target-driven with the ability to prioritize workload and meet deadlines.
• Adaptability: Flexible and capable of undertaking varied ad hoc tasks as required.
• Teamwork & Leadership:
  • Able to take direction and work collaboratively within a team.
  • Confident in stepping into a leadership role when needed; experience in managing a small team is highly desirable.
• Multitasking: Skilled at juggling multiple priorities and maintaining focus under pressure.

Additional Requirements

• Candidates must be available to work from our Hoxton office up to five days per week.
• Availability to travel to the Cannes Lions Festival in June 2026 is essential.

This role offers a unique opportunity to contribute to the success of the Cannes Lions Festival, combining hands-on logistics, customer service, and leadership in a dynamic and fast-paced environment. If you’re ready to take on this exciting challenge, we’d love to hear from you!

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
• Recognition for great work, with global awards and kudos programmes
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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