About the Role
<p>Our client, a high-profile Principal, is seeking a Temp-to-Perm seasoned Executive/Personal Assistant to support him across all facets of his personal, philanthropic, and professional life. This role sits within a small, tight-knit team of three and requires a highly polished, patient, and resourceful individual who is comfortable operating in a fast-paced, high-touch environment. The ideal candidate will have at least 10+ years of experience supporting a senior executive, exceptional communication skills, and the ability to manage a complex, ever-changing schedule. <strong><em>This role is 5x days/week in-office, with the Principal working remotely and based between New York and Florida.</em></strong></p>
<p><strong>RESPONSIBILITIES</strong></p>
<ul>
<li>Manage heavy phones, ensuring seamless communication between the Principal across multiple locations (NY, Florida, and international travel)</li>
<li>Handle extensive calendar management, including frequent updates and distribution of weekly schedules to the Principal, family, and staff</li>
<li>Coordinate all travel arrangements including commercial flights, charters, trains, drivers, and accommodations (hotels, private homes, villas)</li>
<li>Draft and manage all correspondence including emails, letters, invitations, and philanthropic outreach</li>
<li>Maintain a detailed daily log of calls, meetings, and key activities</li>
<li>Support philanthropic initiatives and special projects, including art collection organization and external partnerships</li>
<li>Interface regularly with household staff, including the Florida team, to ensure continuity and communication</li>
<li>Coordinate medical appointments, maintain records, liaise with doctors and pharmacies, and track ongoing care</li>
<li>Monitor incoming mail, invoices, and credit card statements, flagging any discrepancies to the appropriate parties</li>
<li>Maintain and organize both digital and physical filing systems</li>
<li>Assist with distribution of Op-Eds and coordination with external vendors (e.g., website team)</li>
<li>Handle ad hoc projects and personal tasks as needed</li>
</ul>
<p><strong>REQUIREMENTS</strong></p>
<ul>
<li>Minimum of 10 years of experience supporting a senior executive in a fast-paced environment</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Exceptional written and verbal communication skills</li>
<li>Ability to manage complex scheduling and high-volume communication with discretion and professionalism</li>
<li>Highly organized, detail-oriented, and proactive with the ability to anticipate needs</li>
<li>Strong interpersonal skills with a polished, calm, and patient demeanor</li>
<li>Ability to work both independently and collaboratively within a small team</li>
<li>Comfortable handling confidential and sensitive information</li>
<li>Flexible and adaptable to an ever-changing environment</li>
<li>Bachelor's degree required</li>
</ul>
<p><strong>SALARY</strong><br />
DOE + discretionary bonus + benefits</p>
<p><strong>HOURS</strong><br />
10/10:30 AM – 6/6:30 PM (flexibility required for after-hours and occasional weekend communication)<br />
Monday–Friday, 5 days/week in-office</p>