Records are reviewed for accuracy, traceability, and completeness.
Performing duties related to the relevant stages of the Records Lifecycle.
Stages involve the capture, storage, management, and maintenance of company records, including, but not limited to, records intake and inventory, data entry, indexing, enhancing records-related metadata, and workload tracking.
Responsibilities
Follow policies and confidentiality mandates to safeguard company data and information
Receiving and scanning physical department documentation into the records repository
Record clerk activities, tracking, and reporting progress, as required
Actively participate in the company's core values and safety activities
Task and Project Tracking
Create and/or maintain task/project tracking mechanism(s), generally comprised of Excel spreadsheets or SharePoint lists
Assign metadata to tracked items, allowing for progress determination and metrics assessment
Provide professional written or visual updates of task/project progress and obstacles to completion
Records Lifecycle Management
Records Capture/Storage/Archival
Organize, process, and file records according to company specifications in both electronic and physical filing systems
Index records by inputting associated metadata into both electronic and physical filing systems according to company procedures
Collaborate with other departmental personnel for records relay to and from offsite storage
Assign and apply nomenclature according to established Company specifications
Records Management/Usage
Provide assistance in researching records and fulfilling record requests
Complete record comparisons
Records Maintenance/Disposition
Perform special records-related data scrubbing assignments, as needed
Under guidance from enterprise personnel, adhere to records retention and disposition specifications
Skills and Qualifications
Experience as a Records Clerk (preferred)
2-5 years of records clerk/filing experience
General knowledge of the Records Lifecycle, records filing and retrieval, and retention
Excellent organizational skills and demonstrated attention to detail
Experience utilizing the Microsoft Suite of applications (i.e. Word, Excel, Outlook, etc.)
Experience or skills in using general office equipment, including telephone systems, copiers, and scanning machines
Physically able to lift up to 25 pounds
High school diploma or equivalent
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