Admin Assistant Business Development

Position Title: Admin Assistant Business Development Position Description: Protingent Staffing has an exciting contract Admin Assistant Business Development opportunity. Job Responsibilities: Coordinate and schedule meetings for multiple sub-departments within the Business Development team. Assist with meeting logistics for in-person, virtual, and hybrid meetings (room reservations, video conferencing setup, catering, and materials) at both Company locations. Assist in the preparation and distribution of meeting agendas, presentations, and supporting documents in advance. Assist with tracking action items, follow-ups, and deadlines resulting from meetings Serve as a central administrative point of contact for all supported sub-departments. Assist with administrative support including data entry, document preparation, filing, and records management. Coordinate with the Meeting and Events Coordinator to facilitate planning for and execution of required technology, hospitality, and space/logistics for meetings. Assist with cross-departmental communication and information sharing. Assist with ad hoc administrative tasks as assigned. Job Qualifications: Associates Degree in business or communications, business administration, or a related field with 4 years minimum of experience OR a Bachelor’s degree in business or communications, business administration, or a related field with 3 years of experience. Years of experience must be in Administrative Support, Project Coordination, including experience working in business development, commercial support, and/or project coordination. Highly organized and detail-oriented; high degree of accuracy. Ability to work under tight deadlines and self-prioritize work. Adaptable and comfortable operating in a fast-paced environment. Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word). Strong understanding of the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity. Ability to report and track deliverables to manager on a regular and consistent basis. Must project a positive, collaborative, professional demeanor at all times. Must have excellent written communications, interpersonal skills, and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers. Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input. The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork. Travel Required: 0-10%. Job Details: Job Type: Contract Pay Rate Range: $35-$52/hr (Pay rates are approved based on candidate location, education and experience). Location: Bellevue, WA. Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan. #TerraPro About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.