Project Coordinator - 100% Remote

• Create project SharePoint sites using approved templates

• Create project Smartsheet workspaces/trackers (e.g., RAID logs)

• Create project-specific meeting notes templates from PMO standards

• Collect status updates and confirm owners and due dates

• Send reminders and follow up to drive action closure

• Escalate blockers to the PM with context and recommended next steps

• Draft meeting notes that summarize intent and final direction (not a transcript)

• Capture decisions, actions, owners, due dates, and follow-ups in notes and RAID tables

• Request leadership review/approval before broader distribution

• Distribute approved meeting notes and RAID tables within 1 business day

• Log risks, issues, actions, and decisions in approved RAID trackers and fill all required fields

• Review and update RAID logs at least weekly

• Follow up on overdue actions and send reminders for upcoming due dates

• Coordinate risk review sessions

• Track change requests and approvals

• File meeting notes, approvals, and supporting artifacts in the project SharePoint repository as the source of truth

• Apply naming conventions, version control, and folder standards to keep outputs audit-ready

• Perform documentation QA checks (completeness, correct template, approvals captured, traceable links)

• Maintain evidence so it is retrievable quickly for audits or leadership requests

• Identify recurring governance or documentation defects and propose improvements

• Update reusable checklists, templates, and how-to guidance

• Share lessons learned with the team to strengthen consistency

• Apply strong attention to detail and quality control

• Use SharePoint and trackers with disciplined organization and version control

• Escalate professionally using facts and evidence

CAPM or PMP preferred.

3–5 years relevant experience (PMO governance, project coordination, documentation control, or regulated delivery support)