About the Role
School of Medicine, Pediatric GI is seeking an Office Assistant to provide general clerical and administrative support to the assigned office or department.
Specific Duties & Responsibilities
* Maintain calendar and schedule appointments and meetings.
* Complete various requests for office supplies and equipment.
* Assist with preparation of correspondence, manuscripts, and grant proposals.
* Type, format, edit, and proof materials and communications.
* Support the coordination and execution of special events.
* Make routine travel and hotel accommodations.
* Organize and maintain paper and electronic files.
* Perform data entry.
* Open, sort and screen mail.
* Support and organize various office activities and/or priorities.
* Collect documents and scan physical documents into digital formats.
* Resolve inquiries and advise on university procedures as needed.
* Greet and assist visitors and customers.
* Answer telephone, screen and assist callers, and relay messages.
* Other duties as assigned.
In addition to the responsibilities described above
* Manage incoming electronic faxes and distribute documents appropriately within the electronic medical record system.
* Scan, upload, index, and maintain patient medical records in accordance with departmental procedures and compliance standards.
* Ensure timely processing of patient-related documentation, including laboratory results, referrals, authorizations, and ancillary testing records.
* Assist with preparation, organization, and packing of purge files for off-site storage and records retention activities.
* Perform other clerical and administrative support duties as assigned to support daily clinic operations.
Minimum Qualifications
* High school diploma or graduation equivalent.
* Six months of related experience.
* Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
* Customer service experience.
* Experience with electronic medical records systems.
* Ability to manage high-volume document processing in a fast-paced medical office environment.
* * *
Classified Title: Office Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $25.25 HRLY ($22.00 targeted; Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: M-F; days and hours will vary
FLSA Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ped Gastroenterology
Personnel area: School of Medicine