Administrative Officer voor European University Allliance (CHARM-EU )

Administrative Officer voor European University Allliance (CHARM-EU )

• Faculty:
• The University Corporate Offices
• Department:
• Student & Academic Affairs Office
• Hours per week:
• 16 to 24
• Application deadline:

You enjoy organizing and coordinating, thrive on complex processes, and are committed to providing excellent service.

As a junior officer at the Joint Virtual Administrative Office (JVAO), you’ll ensure that administrative processes related to education run smoothly. This involves a wide range of tasks: from student admissions and scheduling classrooms to organizing exchanges and, ultimately, issuing diplomas. You’ll work closely with the senior officer.

Your job

As an administrative officer, you’ll support students and teaching staff with a variety of administrative processes related to an international master’s programme. Specifically, the Master Global Challenges for Sustainability

You will work in an international team of administrative officers who are jointly responsible for ensuring the smooth operation of the administrative processes of the Master programme. Organizationally, you will be part of the Education Department within the Directorate of Students, Education, and Research (SO&O). In your work, you’ll be constantly collaborating with the international team and your local colleagues in Utrecht.

Your qualities

You enjoy working in a team but can also work independently. You are proactive and service-oriented, and have a positive, enthusiastic attitude.

You enjoy helping students, teachers and (international) colleagues with their queries and practical matters. In this role, it is important that you are able to strike a good balance between working in a structured manner and dealing flexibly with changing circumstances and unexpected situations.

Requirements

• Completed bachelor’s degree (hbo/wo)
• Affinity with higher education, preferably in a European context
• Experience with administrative work, preferably at Utrecht University or another higher education institution
• Demonstrable international experience, for example through exchange programmes such as Erasmus
• Excellent oral and written English skills; knowledge and command of Dutch is a requirement (at least B1 -B2 level)

You are preferably available to start at short notice.

Our offer

• a job for 10-11 months;
• a working week of 16 - 24 hours and a gross monthly salary between € 3.202 and €4.159 in the case of full-time employment (salary scale 7 under the Collective Labour Agreement for Dutch Universities (CAO NU));
• 8% holiday pay and 8.3% year-end bonus;
• Hybrid working: Thursday is our regular office day. You can arrange your remaining working days flexibly;
• a pension scheme, partially paid parental leave and flexible terms of employment based on the CAO NU.

In addition to the terms of employment laid down in the CAO NU, Utrecht University also offers a range of its own schemes for employees. This includes arrangements for professional development, various types of leave, and options for sports and cultural activities. You can also tailor your employment conditions through our Terms of Employment Options Model. In this way, we encourage you to keep investing in your personal and professional development. For more information, please visit Working at Utrecht University.

About us

A better future for everyone. This ambition motivates our scientists in executing their leading research and inspiring teaching. At Utrecht University, the various disciplines collaborate intensively towards major strategic themes. Our focus is on Dynamics of Youth, Institutions for Open Societies, Life Sciences and Pathways to Sustainability. Sharing science, shaping tomorrow.

The University Corporate Offices provide integrated support to the Board of Utrecht University. The seven corporate offices assist the Executive Board in drawing up and implementing the annual executive agenda and the four-yearly Strategic Plan and in providing support services.

The Student & Academic Affairs Office advises the Executive Board and the faculties on the development and implementation of strategic policies aimed at teaching, research and student affairs. Student & Academic Affairs furthers the University’s ambition to strengthen its international reputation in the fields of teaching and research and to create the preconditions for students to successfully complete their programmes and enjoy an active student life within the academic community.

CHARM-EU
Within Utrecht University (UU), CHARM-EU plays a key role in strengthening European collaboration, developing innovative teaching and linking international networks to the UU’s strategic ambitions.

More information

For more information, you can contact Femke ten Bloemendal, Senior JVAO Officer CHARM‑EU, tel. 06‑38710645 or f.tenbloemendal@uu.nl.

Candidates for this vacancy will be recruited by Utrecht University.

We are looking for someone who is available at short notice.

Apply now

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To apply, please send your curriculum vitae, including a letter of motivation, via the ‘apply now’ button.

The application deadline is 10 August 2026.