Roving Logistics,Assets and Fleet Officer

Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like saving lives, governance and peace building, education, land rights and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty. We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here The Role Oxfam has been working in South Sudan since 1983. Our Programmatic Strategy concentrates on saving lives, Resilient Livelihoods, Advancing Gender Justice and Good Governance and Active Citizenship through a full spectrum platform that includes humanitarian response, recovery and resilience, long term development and policy and advocacy. Oxfam currently operates via seven area field offices in South Sudan. (It also works in partnership with several national organisations and community groups. The Role: KEY RESPONSIBILITIES General Responsible for the day-to-day administration of all logistics processes, including procurement, warehousing, asset management, communications, and transport. Supervise, support, and performance-manage logistics personnel under his/her responsibility, where applicable. Implement and monitor logistics policies and systems in accordance with Oxfam policies, procedures, and donor requirements. Address any additional logistics needs arising from programmes supported by the country office, as agreed with the Logistics Coordinator. Carry out any other duties as delegated by Area Program manager and the country Logistics Coordinator. Ensure effective fleet management (vehicles and generators) in accordance with Oxfam policies. Procurement Submit bi-monthly reports on logistics activities to the Logistics Coordinator, including running HELIOS reports. Organize procurement of all supplies and services in a timely and cost-effective manner, in compliance with Oxfam procurement policies and donor requirements. Ensure all procurement documentation and audit trails are properly maintained in both hard and soft copies. Verify that all quotations, tenders, bids, and related documentation comply with Oxfam policies and procedures. Draft tender advertisements for approval by the Logistics Coordinator, ensure accurate placement, and provide secretarial support to tender committees. Develop supply plans in coordination with Programme Managers and support proactive follow-up and implementation. Liaise with the Country Logistics Coordinator on all ongoing logistics and procurement matters. Implement and maintain effective information and data systems to ensure transparent procurement management. Ensure contracts are negotiated in accordance with Oxfam policies and presented in the approved format for authorization. Coordinate timely payment of goods and services in collaboration with budget holders and the Finance Department and update the online payment tracking sheet. Manage international procurements, including cargo clearance and exemption processes. Maintain all contractual and transactional logistics records in line with the Logistics, Purchasing, and Supply Manual retention requirements. Keep staff informed of logistics developments related to their programmes, including sharing procurement tracking sheets and requisition trackers bi-monthly. Establish internal and external linkages, as delegated by the Logistics Coordinator, to promote cost-effective and efficient logistics support. Support capacity building of team members on logistics procedures and guidelines. Ensure transparency and value for money in all procurement activities. Participate in quarterly and annual warehouse stock reconciliations. Fleet Management Support field offices in the effective management of vehicles and fleet operations. Monitor vehicle usage, fuel consumption, and maintenance schedules. Ensure vehicle logbooks are properly maintained and reviewed regularly. Ensure compliance with fleet management policies and road safety standards. Support accident reporting and fleet documentation management. Asset Management Ensure proper registration, tagging, and tracking of organizational assets. Maintain updated asset registers for field offices. Conduct periodic asset verification and physical inventory checks. Support asset transfers, disposals, and documentation in accordance with organizational procedures. Oxfam {affiliate/} is looking for Qualified South Sudanese National for the role of Roving Logistics, Assets, and Fleet Officer Juba base What we are looking for: SKILLS AND COMPETENCE Essential Relevant degree or diploma and/or professional qualification in Logistics, Supply Chain Management, or a related field. Proven experience in managing local and international procurement, transport management, including cargo clearance and understanding of tariff regimes. Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. Strong technical competence across all key logistics functions, including procurement, fleet, warehousing, and asset management.