Summer Help - Graphics Department Administrative Assistant

Description

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be made, upon request, to enable individuals with disabilities to perform the essential functions.

• Provide administrative support to the graphics team through accurate data entry and record updates

• Manage digital files, including organizing, saving, and maintaining PDF documents

• Transfer artwork/files between internal programs, databases, and company servers

• Assist with project coordination by tracking deadlines, updates, and required materials

• Route questions, requests, and project-related inquiries to the appropriate team members

• Maintain organized filing systems for both physical and electronic documents

• Prepare and send emails related to project updates, requests, and follow-up communication

• Support day-to-day office operations to ensure workflow efficiency within the graphics department

• Verify file accuracy and ensure documents are properly stored and accessible

• Assist with additional administrative or special projects as needed

Qualifications, Education and Experience

• Administrative experience preferred

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Demonstrate strong computer proficiency.

• Experience using Microsoft Office Suite (Word, Excel, Power Point), Visio, Teams, and Outlook.

• Maintains strict confidentiality and protects privacy of confidential/sensitive information.

• Exceptional time management and organization skills. Ability to manage multiple tasks and projects simultaneously establishing priorities to meet deadlines.

• Ability to communicate effectively.

• Self-confident, self-motivated polished professional who thrives in a challenging, fast-paced environment.

ProAmpac provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other classification protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applic ants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Job Category: Administrative Support

Full-Time