Legal Practice Assistant – Construction

Legal Practice Assistant – Construction A well-established California law firm is seeking a Legal Practice Assistant to support its Construction practice. This role is ideal for a highly organized and detail-oriented professional with strong litigation experience who thrives in a fast-paced, deadline-driven environment. The Legal Practice Assistant will play a key role in supporting attorneys, managing case materials, and ensuring timely handling of legal matters. RESPONSIBILITIES: - Draft, review, and revise legal and non-legal documents including correspondence, pleadings, and memoranda - Format court pleadings and generate tables of authorities and contents using firm software - File documents with courts and administrative bodies, including e-filing - Arrange for service of pleadings and subpoenas - Coordinate meetings, teleconferences, conferences, and travel arrangements - Organize and maintain case files, binders, and legal documentation - Partner with records teams to manage electronic and physical files - Review and route incoming mail to appropriate parties - Maintain attorney and shared office calendars - Assist with municipal law-related documents (e.g., resolutions, ordinances, agendas) - Track and manage ongoing legal and administrative projects - Enter attorney billable time and coordinate with billing teams - Proofread documents for accuracy, grammar, and formatting - Prepare expense reports, check requests, and vendor payments - Provide backup support to other administrative staff as needed - Support attorneys with business development activities - Deliver high-level customer service to internal and external stakeholders QUALIFICATIONS: - High school diploma required; Bachelor’s degree preferred - Minimum of 5 years of civil litigation experience - Experience with California state and federal court procedures required; appellate experience preferred - Strong knowledge of discovery and motion practice - Excellent organizational and multitasking skills - Strong attention to detail with high accuracy in grammar and formatting - Ability to work under pressure in a fast-paced, deadline-driven environment - Proactive self-starter with the ability to work independently and in a team setting - Proficiency in Microsoft Office 365 (including Excel) - Experience with legal software such as iManage, CCC Macros, Best Authority, Adobe Professional, and billing systems preferred - Strong interpersonal and customer service skills WORK ENVIRONMENT: - Onsite role based in Oakland office - Fast-paced, collaborative legal environment - May require overtime to meet deadlines and business needs BENEFITS: - Medical, Dental, and Vision Insurance - 401(k) Retirement Plan - Health Savings Account (HSA) & Flexible Spending Accounts (FSA) - Paid Time Off - Professional Development Opportunities - Additional firm-sponsored benefits