Administrative HR Coordinator

Job Description: The Administrative HR Coordinator position is responsible for coordinating and managing all human resource related activities in the department of Molecular Microbiology & Immunology (MMI). Provides high level HR administrative, and organizational coordination and support for MMI Postdocs, staff, students, & faculty level positions. Serves as a primary point of contact for ISSS and handles the visa process from start to finish. Maintains the MMI personnel database, manages all hiring and HR activities for the department, manages the postdoc and faculty appointment and reappointment process, manages all administrative systems and records for personnel, & provides overall support for the MMI HR needs. Provides support to the Department Manager, Chair and Faculty. Job Qualifications: Education & Experience Required: Bachelor’s degree Required: 1-2 years of related administrative experience And/or equivalent combination of education/experience Experience with Visa processing is beneficial Previous experience in an academic or research environment is advantageous Experience in service-oriented environment is a plus Job Competencies Demonstrated proficiency in Microsoft Suite Programs (Word, Excel, Access, & PowerPoint), Google Suite applications (Google docs, sheets, calendar, Gmail, etc.), and in Workday Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests Knowledge of employment law as well as best practices in the area of employment and employee relations Ability to read and interpret policies and guidelines across multiple supporting offices and apply to appropriate scenarios. Excellent interpersonal and communication skills and ability to work as a member of a team Ability to work independently under minimal supervision Must be detailed-oriented and a self-starter Ability to handle complex and confidential information with discretion Competency using a variety of computer software and databases Effective customer service skills Willingness and ability to continue to learn CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED Benefits of Working at Brown: Information on the Benefits of Working at Brown can be found here. Recruiting Start Date: 2026-04-09 Job Posting Title: Administrative HR Coordinator Department: Department of Molecular Microbiology and Immunology Grade: Grade 8 Worker Type: Employee Worker Sub-Type: Regular Time Type: Full time Scheduled Weekly Hours: 37.5 Position Work Location: Hybrid Submission Guidelines: Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application. This position is not eligible for visa sponsorship. Still Have Questions? If you have any questions you may contact employment@brown.edu. Brown is an E-Verify Employer. EEO Statement: Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law. Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community. Additional Information: Information about our salary ranges can be found here. Attachments: A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description. Questions Submitting Your Application: If you have questions about submitting your application, please contact employment@brown.edu.