About the Role
Description: Description: Qualifications & Skills o Minimum 8-10 years of receptionist or administrative experience. o Experience in C-Suite in Oil and Gas industry preferred. o Strong organizational and multitasking skills. o Excellent verbal and written communication. o Proficiency in Microsoft Office Suite and visitor management systems. o Experience using or be willing to be trained using CoPilot (AI tool) to use and influence the tool o Ability to maintain confidentiality and handle sensitive information. o Professional demeanor and polished appearance. 2. Behavioral Competencies o Customer service orientation. o Ability to prioritize requests and work under pressure. o Flexibility to support multiple executives and adapt to changing priorities. 3. Key Responsibilities: o Manage conference room bookings and floor activities o Control access to the secured floor and oversee the visitor system. o Must operate in accordance with the enhanced security protocols recently implemented on the 49th floor. o Maintain executive areas, including the refrigerator and conference rooms o Handle mailings and entry of floor maintenance requests o Maintain Level 49 floor plan o Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks. o Manage the 49th floor distribution list o Assist with high-level events and meetings on the 49th floor, including catering o Other misc. tasks 4. Additional Responsibilities o Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents. o Technology Support: Basic troubleshooting for conference room AV equipment. o Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs Please Note: Please provide candidate phone numbers when submitting resumes so that screening calls can be made immediately. Please highlight years of relevant experience near the top of the resume (8 years minimum of executive-level adminstrative experience required) MUST HAVE: Executive level support, Professional appearance, C-Suite experience within a large company, Understanding of Corporate office setting. GOOD TO HAVE: Confident using AI/Copilot, Learning and Leading digital development, Top executive communication, Leadership skills. TRAITS TO SEEK: Proactive, Honest, Integrity, Knowing when to ask for help, Speak up, Maintaining professionalism. HOURS: 7am to 4pm, 5 days a week, will be working onsite daily in Houston (1400 Smith Street, 49th floor) RATES: Seeking Bill Rate of ~$45 to $55Enable Skills-Based HiringNoQualificationAssessmentMust HaveExperience8-10 years of experience0 yearsBU Defined Position Title(No Value)Commodity CodeB97Job FamilyStaff Augmentation - Clerical/AdministrativeJob FunctionMiscInternational travel?NoWhat international locations will the contractor perform work in?(No Value)If the job requires international travel, have tax and legal approvals been obtained?(No Value)Compressed Work Week (CWW) or Alternative Work ScheduleNoRotational Roster5/40Assignment DeliverablesSee Job Description Executive Administrative Assistant – Houston, TX Sirius Staffing is seeking an experienced Executive Administrative Assistant for a full-time, onsite opportunity in Houston, Texas. This role supports executive operations in a large corporate office environment and requires a highly professional, proactive, and organized administrative professional with C-suite support experience. Schedule: Monday–Friday, 7AM – 4PM Work Setting: Fully onsite, Executive corporate office Position OverviewThe Executive Administrative Assistant will support the day-to-day operations of the executive floor, including visitor access, conference room coordination, executive-area upkeep, event support, and relief coverage for executive assistants supporting senior leadership. The successful candidate will demonstrate exceptional communication, discretion, sound judgment, and the ability to manage high-priority requests in a fast-paced corporate environment. Key ResponsibilitiesManage conference room bookings, scheduling, and other daily activities. Control access to the secured executive floor and oversee the visitor management system. Follow all enhanced security protocols for the executive floor. Maintain executive common areas, including conference rooms, kitchen/refrigerator areas, and overall floor presentation. Coordinate mailings and submit floor maintenance requests as needed. Maintain the executive floor plan and distribution list. Provide support to executive assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks. Assist with high-level executive events and meetings, including catering coordination. Coordinate with catering, maintenance, and other vendors for events, repairs, and services. Provide basic troubleshooting support for conference room audiovisual equipment. Assist with building safety protocols, emergency drills, and incidents as needed. Complete other administrative and operational tasks as assigned. Required QualificationsHigh school diploma or equivalent. Minimum of years of executive-level administrative support experience required. Experience supporting C-suite executives within a large corporate organization, preferably within the oil & gas industry Proficiency with Microsoft Office Suite and visitor management systems. Strong understanding of a professional corporate office setting. Excellent verbal and written executive communication skills, and relationship-building skills. Strong organizational skills, with the ability to multitask, prioritize requests, work effectively under pressure, and adapt to changing priorities. Ability to maintain confidentiality and handle sensitive information with discretion. Professional demeanor, polished presentation, and strong customer-service orientation. Preferred QualificationsExperience using Microsoft Copilot or other AI productivity tools, or willingness to be trained. Confidence learning and supporting digital tools and process improvements. Leadership capability and the confidence to speak up, ask questions, and seek support when appropriate. Ideal Candidate TraitsComfortable managing competing priorities in a high-visibility executive environment. Flexible and team-oriented, with the ability to support multiple executives and assistants. Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law. #IND1