Administrative Coordinator – Revenue Development

Executive Assistant

Location Dallas, TX 75201 | Onsite

COMPENSATION & SCHEDULE

• $25/hour

• Full-time 8am-5pm 

• W2

• Start date: TBD

ROLE IMPACT

This role provides high-level administrative support to the Assistant Director of Revenue Development. You will help keep calendars, communications, records, and meetings organized so leadership can focus on strategic priorities. Success in this role means the team stays prepared, deadlines are met, and no details fall through the cracks.

KEY RESPONSIBILITIES

• Manage the Assistant Director’s calendar, schedule meetings, prepare briefing materials, and resolve scheduling conflicts

• Draft and route emails, letters, meeting agendas, and follow-up notes; track open items to ensure timely responses

• Coordinate meetings and events, including room reservations, technology setup, materials, catering, and travel arrangements

• Maintain organized digital and physical filing systems, shared drives, vendor logs, and contract tracking records

• Support reports, presentations, City Council materials, and internal briefings through formatting, proofreading, and document preparation

MINIMUM QUALIFICATIONS

• High School Diploma or GED

• 3+ years of administrative support experience

• Strong proficiency in Microsoft Office (Outlook calendar management required), with the ability to manage multiple priorities and deadlines

CORE TOOLS & SYSTEMS

• Microsoft Outlook (calendar management)

• Microsoft Word, Excel, and PowerPoint

• SharePoint or similar document management systems

• Email and records tracking systems

• Procurement and accounts payable systems

PREFERRED SKILLS

• Experience supporting senior-level leaders in a government or large organization

• Familiarity with municipal procurement or public-sector processes

• Experience coordinating vendor meetings or stakeholder events

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