Procurement Operations Support Manager (Inventory Control)

This is second supervisory level procurement work that plans, directs, coordinates, evaluates and reviews activities in the City’s central procurement agency. The employee in the Inventory Control specialty is responsible for directing the inventory control, surplus property disposal and purchase inspection activities for the City’s central procurement agency. The employee is responsible for investigating and making recommendations for due resolution of problems regarding bid process, purchase orders, and disputes contractors may have with the City or Department of Commerce Division of Aviation. Significant to the work is providing information via written or electronic means to encourage participation of vendors in the procurement of goods and services. The employee reports to an administrative superior. CONTACT INFORMATION The analyst responsible for reviewing applications and additional documentation for this job opportunity is: Dorian Schmaltz City of Philadelphia – Office of Human Resources 1401 JFK Blvd., Room 1530 Philadelphia, PA 19102-1675 Phone: 215-683-2421 Fax: 215-686-0861 Email: dorian.schmaltz@phila.gov For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov ELIGIBLE LIST: OPEN-COMPETITIVE Only an Open-Competitive eligible list will be established as a result of this examination.  Permanent City employees will receive no promotional preference in this examination.  Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List. RESIDENCY REQUIREMENT: Philadelphia residency is not required to submit an application; however Applicants must have established bona fide residency in the City of Philadelphia for one year prior to appointment. PREFERENCE FOR PHILADELPHIA RESIDENTS Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score.  To receive such preference, candidates must respond to the question regarding residence on this application. This response will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements. If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration. INDEBTEDNESS NOTICE As a condition of employment with the City, any person offered employment shall be required to certify that such person either is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the City; or has voluntarily entered into a payment agreement with the City. For so long as the person is employed by the City, the amount of the payment as set forth in the payment agreement (not to exceed, for any pay period, twenty percent (20%) of the person’s gross pay for such period, without the person’s consent) shall be withheld from each paycheck until such payment agreement is fully satisfied. Such person shall also be required to certify as a condition of employment that he or she is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the Philadelphia Gas Works (PGW) or has voluntarily entered into a payment agreement with PGW. Failure to enter into a payment agreement shall result in the cancellation of the appointment and removal from the certification. The name of the eligible candidate will be returned to the eligible list. PREFERENCE POINTS FOR CANDIDATES FOR OPEN-COMPETITIVE EXAMS Candidates who pass Open-Competitive exams may be eligible for additional points added to their final score. Preference Points may be claimed from the time of application until 30 days after the eligible list is established. The required documentation for the preference must be provided to receive the points. U.S. VETERAN'S PREFERENCE Ten points will be added to the scores of eligible veterans. You must be honorably discharged from the U.S. armed forces.   Attach a DD214, member 4, or NGB-22 to your application if you wish your eligibility to be reviewed.  Spouses of disabled or deceased veterans may also be considered. Veteran’s Points may be claimed at any time before the list expires.  LEGACY PREFERENCE Ten points will be added to the scores of the children or grandchildren of Philadelphia Firefighters or Police Officers who were killed or died in the line of duty. NATIONAL VOLUNTEER SERVICE PREFERENCE Up to 5 points will be added to the score of any candidate who has: Successfully completed a term of volunteer service with Peace Corps, AmeriCorps NCCC (including FEMA Corps), or AmeriCorps VISTA are eligible for additional points For Peace Corps, such candidates will be awarded five (5) points for the completion of a two-year term of service or three (3) points for the completion of a one-year term of service.   Successfully completed at least 450 hours of service with AmeriCorps State and National (including Teach for America).  Such candidates will have:  1 point added to their final score if they have completed 450 Hours of the above service. 2 points added to their final score if they have completed 675 Hours of the above service. 3 points added to their final score if they have completed 900 Hours of the above service. 5 points added to their final score if they have completed 1700 Hours of the above service. PHILADELPHIA SCHOOL DISTRICT CAREER AND TECHNICAL EDUCATION PREFERENCE Up to 5 points will be added to the score of candidates who have completed and graduated from a career technical education (CTE) program of the School District of Philadelphia within the last three years before the examination announcement date. If the 5 additional points from the CTE preference would rank a CTE graduate above a veteran, additional points shall be applied to the CTE candidate’s passing score to rank them directly below the veteran. TRAINING AND EXPERIENCE EVALUATION Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination. Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials. An Eligible List will be established the week of April 6th, 2026.  Please note that this date may change. In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review. CollegeThe following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Candidates must meet requirements within 30 days after the last date for filing applications. 1. EDUCATION:  Completion of an associate’s degree program at an accredited college or university.  AND 2. GENERAL EXPERIENCE:  Three years of inventory, stores, inspection or surplus disposal experience in a procurement environment. AND 3. SPECIFIC EXPERIENCE: Two years of experience as a Procurement Special Services Supervisor administering the city-wide inspections effort of City purchased general commodities, services, materials supplies, food and food services to ensure conformity to City specifications and contractual agreements. NOTE: Completion of a bachelor’s degree program at an accredited college or university satisfies the General Experience requirement. OR Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources Department that has included the specific experience described above. PHYSICAL AND MEDICAL REQUIREMENTS Ability to physically perform the duties and to work in the environmental conditions required of a position in this class. TRANSCRIPT, LICENSES, REGISTRATIONS AND CERTIFICATION REQUIREMENTS  Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of an Associate's degree or higher, and all required licenses, registrations or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree.  Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service. If you have ever submitted a paper transcript, license, registration or certification for any City of Philadelphia civil service examination, you must submit another document Option 1 - Upload a paperless transcript, license, registration or certification – One time only! You may upload documents into your account and attach a document with this application.  Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced. Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted. Option 2 – Submit a paper transcript, license, registration or certification – Separate document required for each application If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only.  You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants. Mailing address for paper transcript and other required materials: Dorian SchmaltzCity of Philadelphia – Office of Human Resources1401 JFK Blvd., Room 1530Philadelphia, PA 19102-1675