Event Administrative Assistant Temp Position
Location: Houston, TX 77042
Compensation & Schedule
• $25/hr
• Monday – Friday | 8:00 AM – 5:00 PM
Key Responsibilities
- Provide high-level administrative support to leadership and staff
- Monitor and respond to emails in shared/general mailboxes
- Prepare, post, and update board materials using BoardEffect
- Maintain and update meeting specifications
- Proofread and edit materials for internal and external distribution
- Collect, track, and report statistical data related to events or organizational initiatives
- Assist with event coordination, including scheduling, vendor communication, and attendee logistics
- Manage calendars, schedule meetings as needed
- Assist in preparing presentations, agendas, and reports
- Serve as a liaison between departments and external stakeholders as needed
Minimum Qualifications
- Exceptional organizational and time management skills – with the ability to manage multiple priorities and deadlines
- Strong proofreading and attention to detail – grammar, punctuation, formatting, and consistency
- Event planning and coordination experience – ability to manage logistics, vendors, and timelines (a plus)
- Strong written and verbal communication skills
- Professional discretion and ability to handle confidential information
- Comfort working in a fast-paced, team-oriented environment
- Proactive problem-solver
- Team player with a collaborative mindset
- Ability to adapt quickly to shifting priorities
Core Tools & Systems
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Proficiency in Adobe Acrobat – including editing, combining files, form creation, and commenting tools
- PowerPoint skills – strong formatting and presentation design skills desired
Preferred Skills
- Experience with board management platforms (e.g., BoardEffect, Diligent, or similar) is a plus
- Event planning and coordination experience – ability to manage logistics, vendors, and timelines (a plus)
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