Office Assistant

Description

Office Assistant

Be the welcoming face of our plant while building valuable administrative and HR experience.

We’re seeking a polished, organized, and people‑focused Office Assistant to serve as the first point of contact for employees, applicants, customers, vendors, and visitors. This highly visible role supports both the Plant Manager and HR Manager and helps keep the front office running smoothly through reception, administrative support, purchasing coordination, and cross‑functional communication.

As you grow in the role, you’ll also have opportunities to take on additional responsibilities within Human Resources.

Key Responsibilities

Front Office & Reception

• Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth

• Answer and direct incoming calls promptly

• Serve as a resource for employees and visitors needing information or assistance

• Obtain and scan required visitor documentation (including nondisclosure agreements)

• Manage incoming and outgoing mail and correspondence

• Maintain communication with shift supervisors, warehouse staff, and other plant departments

• Support general office tasks such as filing, scanning, copying, and document organization

Administrative & HR Support

• Provide administrative support to the Plant Manager and HR Manager

• Schedule meetings, manage calendars, and reserve conference rooms

• Coordinate office events, employee lunches, meetings, and plant activities

• Arrange travel for plant leaders and employees

• Assist with special projects and take on additional HR responsibilities as experience grows

• Handle confidential information with professionalism and discretion

Purchasing & Accounts Payable

• Create purchase orders and purchase requisitions

• Verify receipt of goods and services and submit invoices for payment

• Reconcile company credit card statements

• Partner with Purchasing, Accounting, and other departments to resolve questions

Qualifications

• High school diploma or equivalent

• 2–3 years of office, reception, or administrative experience

• Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors

• Strong organization, communication, and time‑management skills

• Ability to prioritize multiple tasks and take initiative

• Excellent written and verbal English communication skills

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

• Comfort using online travel and scheduling systems

• Ability to follow instructions, solve routine problems, and adapt to changing priorities

What Helps You Succeed

• Friendly, approachable, and service‑oriented

• Dependable and detail‑focused

• Comfortable working independently while supporting multiple leaders

• Able to maintain confidentiality and use sound judgment

• Interested in learning more about Human Resources and plant operations

• Comfortable working in an office located near an active manufacturing environment

Work Environment

This role is primarily based in an office near the manufacturing floor. You may experience occasional machinery noise and regular interaction with employees throughout the plant.

The position requires the ability to sit, stand, walk, and occasionally lift or move items up to 25 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential job functions.

Grow With Us

This is an excellent opportunity for an experienced administrative professional who enjoys helping people, creating positive first impressions, and keeping an office organized. It’s also a strong pathway for someone interested in expanding their HR knowledge while supporting plant leadership and employees.