HR Compliance Co-Ordinator- Fixed term

 

Hours: 37.5

Salary: £26,458 to £26,458 Annum

Overview of the role

The HR Compliance Co-ordinator is responsible for supporting the business to maintain accurate, complete, and compliant colleague records and HR documentation. The postholder will play a key role in ensuring that required HR compliance checks are completed, recorded, and monitored effectively. 

The main focus of the role is on DBS checks, employee file checks, reviewing HR data, maintaining accurate records, and supporting audit readiness. This role does not include responsibility for Right to Work checks. 

The role will also provide broader HR administrative support where needed, including assistance with recruitment, onboarding activities, and taking notes at formal colleague meetings, such as investigations, disciplinary hearings, grievance meetings, and similar formal processes. 

No previous HR experience is required. Full training will be provided. 

Key duties

HR compliance and records

• Complete HR compliance checks accurately and on time
• Manage DBS checks: request, track, record, and follow up
• Audit employee files to ensure accuracy and completeness
• Maintain and update HR systems, records, and trackers
• Identify and escalate data gaps or compliance issues
• Support audits, inspections, and process improvements

Recruitment and onboarding

• Provide administrative support to recruitment activity as required.
• Prepare and manage onboarding documentation
• Track completion of onboarding and compliance requirements

Employee relations

• Attend formal colleague meetings where required to take clear, accurate, and objective notes. 

• Provide note-taking support at meetings including investigations, disciplinary hearings, grievance meetings, capability meetings, and other formal colleague processes. 

• Ensure notes and related documents are typed, stored, and shared appropriately in line with confidentiality requirements. 

• Maintain professionalism, neutrality, and discretion when supporting sensitive colleague matters. 

General administration

• Respond to HR queries or escalate as needed
• Provide administrative support to the HR team
• Maintain confidentiality and data protection standards

Personal attributes

Essential

• Strong organisational and administrative skills
• High attention to detail and accuracy
• Methodical, able to follow processes
• Confident handling data, records, and spreadsheets
• Good communication skills
• Discreet with sensitive information
• Competent in Microsoft Office and HR systems
• Able to prioritise and meet deadlines
• Professional, proactive, and willing to learn

Desirable

• Admin or coordination experience
• Experience with records, recruitment, or onboarding
• Minute-taking experience
• Familiarity with HR systems or DBS processes

Qualifications & Experience

• HR experience not essential
• Previous admin experience beneficial
• GCSEs (or equivalent) including English and Maths desirable
• Full training provided

Key Behaviours

• Detail-focused and organised
• Professional and trustworthy
• Calm and discreet
• Team player with a positive attitude

What are the benefits?*

• Learning Academy - Adult Care Worker Level 2 and Lead Adult Care Worker Level 3 qualifications for all staff
• Enhanced holiday entitlement - starting from 30 days inclusive of bank holidays
• Sick pay entitlement
• Employee Assistance Programme - comprehensive health and wellbeing support for staff
• Refer a friend scheme - enjoy a payment of £500 when you recruit a friend to Choice Care
• Choiceversary - staff receive vouchers of £75 after 5 years, £100 after 10 years and £150 after 15 years to celebrate their commitment to Choice Care
• Christmas bonus - vouchers for all staff members
• Life insurance
• Annual staff awards - this year each winner received £400 and we had over 30 winners in total
• Complex in-house training - this includes our Advanced Management Development Programme for managers in the making and our Foundation Management Development Programme for rising stars
• A paid day off on your birthday
• Blue Light Card eligibility
• Stream – a financial wellbeing app that enables you to: track your earnings; save with high-street beating interest rates; choose to access your earnings ahead of pay day with flexible pay; receive discounts with hundreds of retailers; learn with financial coaching and education, and much more

*minimum service periods and apprenticeship funding eligibility applicable to some benefits

 

Who are we?

Choice Care is one of the UK’s leading residential care providers for people with learning disabilities, autism and mental health conditions. With over 25 years’ experience, we’re at the forefront of national best practice, with among the highest CQC ratings of any comparable organisation. We are also proud to be one of the Top 100 Apprenticeship Employers for the second year in a row!

Our homes are more than just a place to live, they’re like a second family for everyone we support. Each home is a close knit community, with its own unique personality, and all the ups and downs of typical family life, built on trust and the promise of unconditional care. Our colleagues build close bonds with the people they care for, helping to create enduring, positive relationships that build confidence and self-esteem.

In every Choice Care home there’s a strong emphasis on living life to the full and having fun, with purposeful daily activities based on individual preferences and capabilities. Alongside this there are regular social events, projects, outings and holiday breaks which everyone can get involved in and express themselves through.

Where will you work?

The role is based in our Head Office in Bracknell, however once training is completed there may be opportuities to work from home. Driving license will be required due to travelling to our services and other offices for administration. 

 

EHOT