About the Role
Office Administrator / Project Coordinator Location: Williamsburg, NY Schedule: Full-Time | On-Site Salary: $85,000 About the Role A growing subcontracting company is seeking a highly organized and proactive Office Administrator / Project Coordinator to support daily operations and ensure projects run smoothly from start to finish. This is a hands-on role for someone who enjoys managing multiple priorities, coordinating with vendors and clients, and keeping projects organized and on schedule. Responsibilities Responsibilities include, but are not limited to: Oversee and coordinate multiple construction projects from an administrative perspective. Prepare estimates, proposals, and project documentation. Generate and manage invoices, purchase orders, and payment tracking. Coordinate communication between clients, vendors, subcontractors, and internal teams. Schedule projects, deliveries, inspections, and service appointments. Track project timelines, materials, and job progress. Maintain accurate project files, contracts, and documentation. Follow up on outstanding estimates, invoices, and vendor requests. Order office and project-related supplies as needed. Provide administrative support to ownership and project managers. Identify operational improvements and assist with implementing efficient office processes. Handle additional administrative and operational responsibilities as needed. Qualifications 2+ years of administrative, office management, project coordination, or construction office experience preferred. Experience preparing estimates, proposals, or invoices is a strong plus. Excellent organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook); experience with QuickBooks or construction management software is a plus. Detail-oriented with the ability to prioritize and meet deadlines. Professional, dependable, and able to work independently.