Location: Mettawa, Illinois
Job Type: Contract
Compensation Range: $40 - 42 per hour
We are looking for a Project Manager to join our internal Ad Agency (A3) and lead the end-to-end planning, scheduling, and execution of both print and digital projects. In this role, you will be the engine that keeps our creative initiatives moving, ensuring every deliverable is completed on schedule, on budget, and on strategy.
Working in lockstep with your assigned Account Manager, you will coordinate daily agency activities and nurture ongoing relationships with our brand teams. The ideal candidate is a highly organized communicator who can balance the technical requirements of digital production with the tangible timelines of print, providing the operational stability needed to bring our brand stories to life.
Responsibilities:
PRIMARY FUNCTION / PRIMARY GOALS / OBJECTIVES
The Project Manager (I) is responsible for the planning, scheduling and execution of all projects (print and digital) within Client's Ad Agency (A3). This role works closely with their assigned account manager to help coordinate daily activities within A3 and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy.
PROJECT/PROCESS MANAGEMENT
- Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget.
- Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.
- Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront).
- Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with Promotional Material Review Process.
- Coordinate interactive resources with studio/programming/creative leads.
- Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns.
- Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
FINANCIAL MANAGEMENT
- Track time on a daily basis.
- Assist with providing estimates.
- Assist with billing and ensure billing is completed on schedule.
- Adherence to all company-wide financial policies.
KNOWLEDGE / SKILLS
- Understand promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance.
- Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving.
- Demonstrate clear and concise written and verbal communication skills.
- Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload.
- Possess ability to work in a high-volume, rapidly paced environment.
- Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront).
ACCOUNTABILITY / SCOPE
- Reports to their assigned Ad Agency account manager.
- Partners with creative team on project initiatives.
Qualifications:
- Bachelor degree required.
- 1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus.
- Strong attention to detail and excellent communications Skills: verbal, presentation, written.
- Understanding of print and digital project lifecycles and different project management methodologies/styles.
- Familiarity with print production process, web technologies and digital trends.
- High energy, positive, organized individual who is comfortable in a high-visibility role.
- Great collaborator with ability to focus on both the big picture and small details.
JOBID: 012026-122919
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.